Humble Independent School District - Performing Arts Equipment, Rentals, Supplies and Services - RFP 2025-106L (2026)
Humble Independent School DistrictSchool · Humble, TX- Due
- Jan 12, 2027
- 70 days left
- Posted
- Oct 28, 2026
- Contract term
- 3 years
- Primary contact
- Catherine Dalles
- (281) 641-8994
The 30-second brief
Humble Independent School District is requesting proposals for performing arts equipment, rentals, supplies, and associated services on a recurring, rolling basis through July 2029 to establish approved vendor lists for K-12 schools. The scope encompasses theatrical equipment, costumes, lighting systems, sound equipment, stage hardware, musical instruments, band and choral risers, sheet music, instrument repairs, routine maintenance, tuning, and related rental or leasing services across district campuses in Humble, Texas. The estimated annual spend exceeds $500,000, supporting fine arts departments, marching bands, and performing arts centers. Responses are due by January 12, 2027, with a question deadline of January 5, 2027. Evaluation criteria prioritize initial discount percentage (40 points), quality, vendor reputation, district needs alignment, past performance, and long-term cost, with additional points for purchase order and P-card acceptance.
Percentage of Initial Discount Offered: 40 points, Quality of the vendor's goods or services: 15 points, Reputation of the vendor and vendor's goods or services: 10 points, Extent to which the goods or services meet the district's needs: 10 points, Total long-term cost to the district to acquire goods and services: 10 points, Vendor accepts the district PO: 5 points, Vendor accepts district P-Card: 5 points, Vendor's past relationship with the district: 5 points
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Summary
Humble Independent School District is requesting proposals for performing arts equipment, rentals, supplies, and associated services on a recurring, rolling basis through July 2029 to establish approved vendor lists for K-12 schools.
The scope encompasses theatrical equipment, costumes, lighting systems, sound equipment, stage hardware, musical instruments, band and choral risers, sheet music, instrument repairs, routine maintenance, tuning, and related rental or leasing services across district campuses in Humble, Texas. The estimated annual spend exceeds $500,000, supporting fine arts departments, marching bands, and performing arts centers. Responses are due by January 12, 2027, with a question deadline of January 5, 2027. Evaluation criteria prioritize initial discount percentage (40 points), quality, vendor reputation, district needs alignment, past performance, and long-term cost, with additional points for purchase order and P-card acceptance.
EVALUATION CRITERIA
Percentage of Initial Discount Offered: 40 points, Quality of the vendor's goods or services: 15 points, Reputation of the vendor and vendor's goods or services: 10 points, Extent to which the goods or services meet the district's needs: 10 points, Total long-term cost to the district to acquire goods and services: 10 points, Vendor accepts the district PO: 5 points, Vendor accepts district P-Card: 5 points, Vendor's past relationship with the district: 5 points
REQUIRED ATTACHMENTS
8- FORM 1295
- ASBESTOS SHORT TERM WORKER NOTIFICATION-COMPLETED
- UPDATED W9 REQUIRED
- THEATRICAL EQUIPMENT & SUPPLIES-PRICE LIST
- MUSICAL INSTRUMENTS
- ACCESSORIES & SUPPLIES - PRICING
- MISC PERFORMING ARTS EQUIPMENT & SUPPLIES-PRICING
- RENTAL/LEASING OF PERFORMING ARTS - PRICING
- Submit to
- https://humbleisd.ionwave.net/PublicDetail.aspx?bidID=1425&SourceType=1
- Duration
- 36 months
- Scope location
- Humble, TX
Questions about this RFP
How do I respond to this RFP from Humble Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://humbleisd.ionwave.net/PublicDetail.aspx?bidID=1425&SourceType=1. For questions, contact Catherine Dalles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Humble Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Catherine Dalles at (281) 641-8994. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Percentage of Initial Discount Offered: 40 points, Quality of the vendor's goods or services: 15 points, Reputation of the vendor and vendor's goods or services: 10 points, Extent to which the goods o..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Humble Independent School District?
All active and historical solicitations from Humble Independent School District are tracked and searchable. As a school agency, Humble Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 12, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FORM 1295, ASBESTOS SHORT TERM WORKER NOTIFICATION-COMPLETED, UPDATED W9 REQUIRED, THEATRICAL EQUIPMENT & SUPPLIES-PRICE LIST, MUSICAL INSTRUMENTS, ACCESSORIES & SUPPLIES - PRICING, MISC PERFORMING AR. Review the full document from Humble Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Humble, TX. Review the full solicitation for detailed scope requirements.