Hudson County Community College - Photography Services RFP No: 9-07-26 PS (2026)
Hudson County Community CollegeHigher Ed · Jersey City, NJ- Due
- Sep 18, 2026
- Deadline passed
- Primary contact
- Jeff Roberson, Jr.
The 30-second brief
Hudson County Community College seeks professional photography services including photography shooting, event photography, portrait photography, studio lighting on location, editorial work for annual reports and websites, raw file processing, JPG conversion, website and gallery hosting, digital downloads, and print color lab services. The work involves maintaining a SmugMug Pro web gallery and Flickr Pro subscription for storage, archiving, and public viewing. Proposals are due by September 18, 2026, at 10:00 AM, submitted in a sealed envelope to the Director of Contracts and Procurement at 26 Journal Square, 14th Floor, Jersey City, New Jersey 07306. Vendors must have at least five years of experience, provide three references, and meet insurance requirements including Commercial General Liability and Professional Liability.
Photography Shooting, Event photography, Portrait photography, Studio lighting on location for portraits, Extensive editorial work for annual reports and websites, Quick and efficient turnaround on photography proofs, Raw file Processing, JPG conversation, Website/Gallery Hosting, Images for color, Exposure and tonal range, Digital downloads for high resolution Files, Print color lab services and portrait software
Vendor Reliability, Commitment to Higher Education, Vendor Stability
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Summary
Hudson County Community College seeks professional photography services including photography shooting, event photography, portrait photography, studio lighting on location, editorial work for annual reports and websites, raw file processing, JPG conversion, website and gallery hosting, digital downloads, and print color lab services.
The work involves maintaining a SmugMug Pro web gallery and Flickr Pro subscription for storage, archiving, and public viewing. Proposals are due by September 18, 2026, at 10:00 AM, submitted in a sealed envelope to the Director of Contracts and Procurement at 26 Journal Square, 14th Floor, Jersey City, New Jersey 07306. Vendors must have at least five years of experience, provide three references, and meet insurance requirements including Commercial General Liability and Professional Liability.
EVALUATION CRITERIA
3- Vendor Reliability
- Commitment to Higher Education
- Vendor Stability
REQUIRED DELIVERABLES
13- Photography Shooting
- Event photography
- Portrait photography
- Studio lighting on location for portraits
- Extensive editorial work for annual reports and websites
- Quick and efficient turnaround on photography proofs
- Raw file Processing
- JPG conversation
- Website/Gallery Hosting
- Images for color
- Exposure and tonal range
- Digital downloads for high resolution Files
- Print color lab services and portrait software
REQUIRED ATTACHMENTS
10- Affirmative Action Evidence
- Assurance of Compliance
- Contractor Vendor Questionnaire/Certification
- Statement of Ownership Disclosure
- Non-Collusion Affidavit
- Quotation Proposal Form
- Disclosure of Investment Activities in Iran
- Disclosure of Investment Activities in Russia and Belarus
- Acknowledgment of Addenda
- Affirmative Action Questionnaire or Certificate of Employee Information Report
REQUIRED STAFFING
Photography Services
- Submit to
- HUDSON COUNTY COMMUNITY COLLEGE, Attention: Jeff Roberson, Jr., Director of Contracts and Procurement, 26 Journal Square, 14th Floor, Jersey City, New Jersey 07306
- Scope location
- Jersey City, NJ
Questions about this RFP
How do I respond to this RFP from Hudson County Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: HUDSON COUNTY COMMUNITY COLLEGE, Attention: Jeff Roberson, Jr., Director of Contracts and Procurement, 26 Journal Square, 14th Floor, Jersey City, New Jersey 07306. For questions, contact Jeff Roberson, Jr..
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hudson County Community College in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Roberson, Jr.. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Photography Services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Photography Shooting, Event photography, Portrait photography, Studio lighting on location for portraits, Extensive editorial work for annual reports and websites, Quick and efficient turnaround on photography proofs, Raw file Processing, JPG conversation, Website/Gallery Hosting, Images for color,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Reliability, Commitment to Higher Education, Vendor Stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hudson County Community College?
All active and historical solicitations from Hudson County Community College are tracked and searchable. As a higher ed agency, Hudson County Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affirmative Action Evidence, Assurance of Compliance, Contractor Vendor Questionnaire/Certification, Statement of Ownership Disclosure, Non-Collusion Affidavit, Quotation Proposal Form, Disclosure of. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hudson County Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jersey City, NJ. Review the full solicitation for detailed scope requirements.