Howard Community College - Athletic Fields Management - IFB 27P-002 (2026)
Howard Community CollegeHigher Ed · Columbia, MD- Due
- Nov 4, 2026
- 3 days left
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Courtney Kelly
- (443) 518-4668
The 30-second brief
Howard Community College is seeking qualified vendors to provide comprehensive athletic fields management services, landscape management services, and turf maintenance for the Dragon Athletic Complex, including natural grass playing fields #1, #3, #4, and #5, as well as non-playable turf areas. The scope of work encompasses routine and specialized maintenance such as frequent mowing using reel and rotary mowers, fertilization in accordance with Maryland regulations, core and slicing aeration, dethatching, overseeding with bluegrass mixes, pre-emergent and post-emergent weed control, insecticide and fungicide applications, topdressing with USGA spec sand, goal mouth re-sodding, field lining, edging, irrigation system spring start-up, checks, and winterization, leaf removal, spring cleanup, and optional field blanket installation and annual spot sod repair/turf restoration. The contractor must have at least five years of experience in similar athletic field maintenance and appropriate licenses for Howard County and Maryland. The submission deadline is November 4, 2026, at 11:00 a.m. local time via Equity Hub's Bid Locker. An in-person pre-bid conference is scheduled for October 12, 2026, with questions due by October 16, 2026. The contract is a firm fixed price for one base year with two one-year renewal options, and includes a 29% minority business enterprise (MBE) subcontracting goal.
Pass/Fail criteria, lowest evaluated responsive and responsible bid price, MBE participation
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Summary
Howard Community College is seeking qualified vendors to provide comprehensive athletic fields management services, landscape management services, and turf maintenance for the Dragon Athletic Complex, including natural grass playing fields #1, #3, #4, and #5, as well as non-playable turf areas.
The scope of work encompasses routine and specialized maintenance such as frequent mowing using reel and rotary mowers, fertilization in accordance with Maryland regulations, core and slicing aeration, dethatching, overseeding with bluegrass mixes, pre-emergent and post-emergent weed control, insecticide and fungicide applications, topdressing with USGA spec sand, goal mouth re-sodding, field lining, edging, irrigation system spring start-up, checks, and winterization, leaf removal, spring cleanup, and optional field blanket installation and annual spot sod repair/turf restoration. The contractor must have at least five years of experience in similar athletic field maintenance and appropriate licenses for Howard County and Maryland. The submission deadline is November 4, 2026, at 11:00 a.m. local time via Equity Hub's Bid Locker. An in-person pre-bid conference is scheduled for October 12, 2026, with questions due by October 16, 2026. The contract is a firm fixed price for one base year with two one-year renewal options, and includes a 29% minority business enterprise (MBE) subcontracting goal.
EVALUATION CRITERIA
3- Pass/Fail criteria
- Lowest evaluated responsive and responsible bid price
- MBE participation
REQUIRED ATTACHMENTS
6- Attachment A – Bid Form
- Evidence of responsibility and responsiveness
- Client references
- Subcontractor and major supplier list
- Certificate of insurance
- Signed addenda
- Submit to
- https://bidlocker.us/a/howardcc/details/6557_Athletics_Field_Management
- Duration
- 36 months
- Scope location
- Columbia, MD
Questions about this IFB
How do I respond to this IFB from Howard Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/howardcc/details/6557_Athletics_Field_Management. For questions, contact Courtney Kelly.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Howard Community College in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Courtney Kelly at (443) 518-4668. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pass/Fail criteria, lowest evaluated responsive and responsible bid price, MBE participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Howard Community College?
All active and historical solicitations from Howard Community College are tracked and searchable. As a higher ed agency, Howard Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Bid Form, Evidence of responsibility and responsiveness, Client references, Subcontractor and major supplier list, Certificate of insurance, Signed addenda. Review the full document from Howard Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, MD. Review the full solicitation for detailed scope requirements.