Houston County Fuel Management System and Fuel Dispensing Equipment Upgrade RFP #FY27-01
Houston CountyCounty · Warner Robins, GA- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 5 years
- Primary contact
- Aindrea Braswell
The 30-second brief
Houston County is seeking a turnkey solution to upgrade fuel management and dispensing systems at the Sheriff's Office and Public Works facilities. Proposals are due September 1, 2026, following a mandatory pre-proposal meeting on August 21.
Price Proposal Form, Description of Firm, Experience and References, Technical Proposal, Implementation Plan, Service and Warranty, Insurance COI, Bid Bond, Required County Forms
Project approach, Site knowledge, System functionality, Software administration, Experience, Schedule, Personnel qualifications, Compliance, Price
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Summary
Houston County is seeking a turnkey solution to upgrade fuel management and dispensing systems at the Sheriff's Office and Public Works facilities. Proposals are due September 1, 2026, following a mandatory pre-proposal meeting on August 21.
EVALUATION CRITERIA
9- Project approach
- Site knowledge
- System functionality
- Software administration
- Experience
- Schedule
- Personnel qualifications
- Compliance
- Price
REQUIRED DELIVERABLES
9- Price Proposal Form
- Description of Firm
- Experience and References
- Technical Proposal
- Implementation Plan
- Service and Warranty
- Insurance COI
- Bid Bond
- Required County Forms
REQUIRED ATTACHMENTS
9- Attachment A
- Attachment B
- Exhibit A
- Exhibit B
- S.A.V.E. Affidavit
- Contractor Affidavit
- Bid Bond
- Performance and Payment Bond
- COI
- Submit to
- 200 Carl Vinson Pkwy, Warner Robins, Georgia 31088
- Scope location
- Warner Robins, GA; Perry, GA
- Reported agency
- Houston County Board of Commissioners
Questions about this RFP
How do I respond to this RFP from Houston County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Carl Vinson Pkwy, Warner Robins, Georgia 31088. For questions, contact Aindrea Braswell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Houston County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aindrea Braswell. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Proposal Form, Description of Firm, Experience and References, Technical Proposal, Implementation Plan, Service and Warranty, Insurance COI, Bid Bond, Required County Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project approach, Site knowledge, System functionality, Software administration, Experience, Schedule, Personnel qualifications, Compliance, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Houston County?
All active and historical solicitations from Houston County are tracked and searchable. As a county agency, Houston County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Exhibit A, Exhibit B, S.A.V.E. Affidavit, Contractor Affidavit, Bid Bond, Performance and Payment Bond, COI. Review the full document from Houston County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warner Robins, GA; Perry, GA. Review the full solicitation for detailed scope requirements.