Housing Authority of the City of Pittsburgh - Common Area Flooring Installation Authority-Wide - IFB #250-31-26 (2026)
Housing Authority of the city of PittsburghLocal Housing Authority · Pittsburgh, PA- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 1 year
- Primary contact
- Brandon Havranek
- (412) 456-5000
The 30-second brief
The Housing Authority of the City of Pittsburgh (HACP) is seeking sealed bids for common area flooring installation authority-wide and other related work across various HACP-owned and managed communities, including Carrick Regency, Finello Pavilion, Gualtieri Manor, Morse Gardens, and Presley Highrise. The work entails the removal and demolition of existing floor coverings, carpets, and cove base, along with the installation of luxury vinyl plank (LVP) flooring (STYLE: SOLITUDE 6" x 48", COLOR: URBAN ASH) and new cove base in lobbies, hallways, corridors, management offices, and amenity spaces. The estimated project area is 46,000 square feet for removal/demolition and LVP installation, plus 6,000 linear feet for cove base installation. All flooring materials will be provided by HACP. The initial contract term is one year with two one-year extension options for a total of three years. Bids are due by October 15, 2026, at 11:00 a.m. Eastern Time. A non-mandatory pre-bid meeting is scheduled via Zoom on September 29, 2026, at 11:00 a.m., and questions are due by September 30, 2026, at 11:00 a.m. The solicitation requires compliance with Section 3 hiring requirements, Build America, Buy America (BABA) Act requirements, and MBE/WBE participation goals (18% MBE, 7% WBE).
Fully installed flooring at each designated site; Documentation of total square footage installed; Verification of compliance with manufacturer specifications and HACP standards; Confirmation of proper removal, Disposal, And installation procedures; Submit material list before work starts.
Lowest responsible bid most advantageous to the Authority
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Summary
The Housing Authority of the City of Pittsburgh (HACP) is seeking sealed bids for common area flooring installation authority-wide and other related work across various HACP-owned and managed communities, including Carrick Regency, Finello Pavilion, Gualtieri Manor, Morse Gardens, and Presley Highrise.
The work entails the removal and demolition of existing floor coverings, carpets, and cove base, along with the installation of luxury vinyl plank (LVP) flooring (STYLE: SOLITUDE 6" x 48", COLOR: URBAN ASH) and new cove base in lobbies, hallways, corridors, management offices, and amenity spaces. The estimated project area is 46,000 square feet for removal/demolition and LVP installation, plus 6,000 linear feet for cove base installation. All flooring materials will be provided by HACP. The initial contract term is one year with two one-year extension options for a total of three years. Bids are due by October 15, 2026, at 11:00 a.m. Eastern Time. A non-mandatory pre-bid meeting is scheduled via Zoom on September 29, 2026, at 11:00 a.m., and questions are due by September 30, 2026, at 11:00 a.m. The solicitation requires compliance with Section 3 hiring requirements, Build America, Buy America (BABA) Act requirements, and MBE/WBE participation goals (18% MBE, 7% WBE).
EVALUATION CRITERIA
Lowest responsible bid most advantageous to the Authority
REQUIRED DELIVERABLES
5- Fully installed flooring at each designated site
- Documentation of total square footage installed
- Verification of compliance with manufacturer specifications and HACP standards
- Confirmation of proper removal, Disposal, And installation procedures
- Submit material list before work starts
REQUIRED ATTACHMENTS
17- Bid Sheet (Attachment 1)
- Fee Certification and Affidavit of Non-Collusion (Attachment 3)
- Authorization of Bidder/Offeror for Verification of References (Attachment 3A)
- HACP Conflict of Interest Statement (Attachment 4)
- Certification Regarding Lobbying (Attachment 5)
- Disclosure of Lobbying Activities (Attachment 6)
- Certification Regarding Debarment
- Suspension and Other Responsibility Matters (Attachment 7)
- Request for Taxpayer Identification Number and Certification (Form W-9)
- Form HUD-5369-C General Conditions for Non-Construction Contracts
- Section 3 Opportunities Plan (Attachment 16)
- MBE/WBE Participation Plan (Attachment 17)
- Firm Demographics (Attachment 18)
- Certificate of incorporation or organization
- Evidence of insurance coverage
- Certified copy of insurance policy
- Signed addenda if issued
- Submit to
- https://www.dropbox.com/request/qwb06xlzppptftxa83tu
- Duration
- 36 months
- Scope location
- Pittsburgh, PA
- Projected sq ft
- 46,000 sq ft
- Reported agency
- Housing Authority of the City of Pittsburgh
Questions about this IFB
How do I respond to this IFB from Housing Authority of the city of Pittsburgh?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/qwb06xlzppptftxa83tu. For questions, contact Brandon Havranek.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Housing Authority of the city of Pittsburgh in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Havranek at (412) 456-5000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully installed flooring at each designated site; Documentation of total square footage installed; Verification of compliance with manufacturer specifications and HACP standards; Confirmation of proper removal, Disposal, And installation procedures; Submit material list before work starts.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bid most advantageous to the Authority" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Pittsburgh?
All active and historical solicitations from Housing Authority of the city of Pittsburgh are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Pittsburgh regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Sheet (Attachment 1), Fee Certification and Affidavit of Non-Collusion (Attachment 3), Authorization of Bidder/Offeror for Verification of References (Attachment 3A), HACP Conflict of Interest Sta. Review the full document from Housing Authority of the city of Pittsburgh for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pittsburgh, PA. The total projected area is 46000 sq ft. Review the full solicitation for detailed scope requirements.