Hillsboro-Deering School District SAU-34 Custodial Services RFP 2026-2029
Hillsboro-Deering Cooperative School DistrictSchool · Hillsborough, NH- Due
- Nov 20, 2025
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Mark Nichols
- (603) 464-4466
The 30-second brief
The Hillsboro-Deering School District SAU-34 is soliciting proposals from qualified contractors to provide daily custodial services for a three-year term beginning July 1, 2026, through June 30, 2029. The scope covers four buildings: Hillsboro-Deering Elementary School (95,985 SF), Middle School (63,688 SF), High School (71,758 SF), and an alternative High School (6,598 SF), including approximately 55,352 SF of carpeting. Services include daily cleaning of classrooms, libraries, offices, gyms, locker rooms, cafeterias, and bathrooms, as well as specialized vacation and summer deep cleaning. A mandatory contractor conference is scheduled for November 10, 2025, at 3:00 P.M. at the Elementary School. Sealed proposals are due by November 20, 2025, at 3:00 P.M. and must include proof of insurance and a completed bid form.
Sealed Custodial Services Proposal, Bid Form, List of Contracts for Past 5 Years, Description of Business and Contractor Qualifications, Business References, State of Current Minimum Wage and Benefits Package, Details of Litigation
Best interests of the District, not necessarily the lowest bid
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Summary
The Hillsboro-Deering School District SAU-34 is soliciting proposals from qualified contractors to provide daily custodial services for a three-year term beginning July 1, 2026, through June 30, 2029.
The scope covers four buildings: Hillsboro-Deering Elementary School (95,985 SF), Middle School (63,688 SF), High School (71,758 SF), and an alternative High School (6,598 SF), including approximately 55,352 SF of carpeting. Services include daily cleaning of classrooms, libraries, offices, gyms, locker rooms, cafeterias, and bathrooms, as well as specialized vacation and summer deep cleaning. A mandatory contractor conference is scheduled for November 10, 2025, at 3:00 P.M. at the Elementary School. Sealed proposals are due by November 20, 2025, at 3:00 P.M. and must include proof of insurance and a completed bid form.
EVALUATION CRITERIA
Best interests of the District, not necessarily the lowest bid
REQUIRED DELIVERABLES
7- Sealed Custodial Services Proposal
- Bid Form
- List of Contracts for Past 5 Years
- Description of Business and Contractor Qualifications
- Business References
- State of Current Minimum Wage and Benefits Package
- Details of Litigation
REQUIRED ATTACHMENTS
Bid Form, Schedule A
REQUIRED STAFFING
Custodial service staff, Supervisor
- Submit to
- 78 School St, Hillsboro, NH 03244
- Scope location
- Hillsboro, NH
- Projected sq ft
- 238,029 sq ft
- Reported agency
- Hillsboro-Deering School District SAU-34
Questions about this RFP
How do I respond to this RFP from Hillsboro-Deering Cooperative School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 78 School St, Hillsboro, NH 03244. For questions, contact Mark Nichols.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hillsboro-Deering Cooperative School District in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Nichols at (603) 464-4466. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Custodial service staff, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed Custodial Services Proposal, Bid Form, List of Contracts for Past 5 Years, Description of Business and Contractor Qualifications, Business References, State of Current Minimum Wage and Benefits Package, Details of Litigation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best interests of the District, not necessarily the lowest bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hillsboro-Deering Cooperative School District?
All active and historical solicitations from Hillsboro-Deering Cooperative School District are tracked and searchable. As a school agency, Hillsboro-Deering Cooperative School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Schedule A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Hillsboro-Deering Cooperative School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsboro, NH. The total projected area is 238029 sq ft. Review the full solicitation for detailed scope requirements.