Harrison County RFP 19405 - Provide Non-Climate Controlled Record Storage Services (Off-Site Records) 2026
Harrison CountyCounty · Gulfport, MS- Due
- Jan 20, 2026
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Judy Williams
- (228) 865-4028
The 30-second brief
The Harrison County Board of Supervisors is soliciting proposals for off-site record storage services under RFP #19405. The procurement is divided into two categories: Climate Controlled Record Storage Services for inactive records and Non-Climate Controlled Record Storage Services for active records. Services include secure storage, management, and retrieval of county records. Proposals may be submitted electronically via the county's bid portal or as sealed physical documents to the Chancery Clerk's Office in Gulfport, MS. The submission deadline is January 20, 2026, with specific opening times of 10:30 a.m. for climate-controlled and 10:45 a.m. for non-climate-controlled services. A pre-submission deadline for physical delivery to the Clerk's Office is set for 5:00 p.m. on January 19, 2026.
Sealed or electronic proposals
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Summary
The Harrison County Board of Supervisors is soliciting proposals for off-site record storage services under RFP #19405.
The procurement is divided into two categories: Climate Controlled Record Storage Services for inactive records and Non-Climate Controlled Record Storage Services for active records. Services include secure storage, management, and retrieval of county records. Proposals may be submitted electronically via the county's bid portal or as sealed physical documents to the Chancery Clerk's Office in Gulfport, MS. The submission deadline is January 20, 2026, with specific opening times of 10:30 a.m. for climate-controlled and 10:45 a.m. for non-climate-controlled services. A pre-submission deadline for physical delivery to the Clerk's Office is set for 5:00 p.m. on January 19, 2026.
REQUIRED DELIVERABLES
Sealed or electronic proposals
REQUIRED ATTACHMENTS
RFP Packets
- Submit to
- 1801 23rd Ave., Gulfport, Mississippi 39501
- Scope location
- Gulfport, MS
- Reported agency
- Harrison County Board of Supervisors
Questions about this RFP
How do I respond to this RFP from Harrison County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1801 23rd Ave., Gulfport, Mississippi 39501. For questions, contact Judy Williams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harrison County in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Williams at (228) 865-4028. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed or electronic proposals. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Harrison County?
All active and historical solicitations from Harrison County are tracked and searchable. As a county agency, Harrison County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Packets. Review the full document from Harrison County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gulfport, MS. Review the full solicitation for detailed scope requirements.