Harrison Board of Education HVAC Andover Systems Control Maintenance RFP 27Q-12
Harrison Public SchoolsSchool · Harrison, NJ- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Contract term
- 1 year
- Primary contact
- Daniel J. Choffo
- (973) 483-4627
The 30-second brief
The Harrison Board of Education is soliciting proposals for professional services related to control maintenance for HVAC Andover systems (Quotation No: 27Q-12). The contract term is for the school year beginning July 1, 2026, and ending June 30, 2027. The scope includes 52 planned maintenance site visits per contract period for workstations, peripherals, and field devices, along with priority telephone assistance, remote support, database protection, and on-site training. Required documentation includes a Quotation Proposal Form (QPF-1, QPF-2), Affirmative Action Questionnaire, Chapter 271 Political Contribution Disclosure, and a New Jersey Business Registration Certificate. Proposals must be submitted in a sealed envelope to Mr. Daniel J. Choffo, School Business Administrator, by May 6, 2026, at 2:00 P.M. Faxed or e-mailed proposals will not be accepted.
Quotation Proposal Form, Affirmative Action Questionnaire, Chapter 271 Political Contribution Disclosure Form, Disclosure of Russia-Belarus Activities & Iran Investment Activities Form, New Jersey Business Registration Certificate, Non-Collusion Affidavit, Statement of Ownership Disclosure, Vendor Questionnaire/Certification
Experience and reputation in the field and staff adequacy, Knowledge of the Board of Education of the Town of Harrison and subject matters, Availability to accommodate all meetings of the Board, Compensation proposal, Other factors in the best interest of the Board
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Summary
The Harrison Board of Education is soliciting proposals for professional services related to control maintenance for HVAC Andover systems (Quotation No: 27Q-12).
The contract term is for the school year beginning July 1, 2026, and ending June 30, 2027. The scope includes 52 planned maintenance site visits per contract period for workstations, peripherals, and field devices, along with priority telephone assistance, remote support, database protection, and on-site training. Required documentation includes a Quotation Proposal Form (QPF-1, QPF-2), Affirmative Action Questionnaire, Chapter 271 Political Contribution Disclosure, and a New Jersey Business Registration Certificate. Proposals must be submitted in a sealed envelope to Mr. Daniel J. Choffo, School Business Administrator, by May 6, 2026, at 2:00 P.M. Faxed or e-mailed proposals will not be accepted.
EVALUATION CRITERIA
Experience and reputation in the field and staff adequacy, Knowledge of the Board of Education of the Town of Harrison and subject matters, Availability to accommodate all meetings of the Board, Compensation proposal, Other factors in the best interest of the Board
REQUIRED DELIVERABLES
8- Quotation Proposal Form
- Affirmative Action Questionnaire
- Chapter 271 Political Contribution Disclosure Form
- Disclosure of Russia-Belarus Activities & Iran Investment Activities Form
- New Jersey Business Registration Certificate
- Non-Collusion Affidavit
- Statement of Ownership Disclosure
- Vendor Questionnaire/Certification
- Submit to
- 517 Hamilton Street, Harrison, New Jersey 07029
- Scope location
- Harrison, NJ
- Reported agency
- Harrison Board of Education
Questions about this RFP
How do I respond to this RFP from Harrison Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 517 Hamilton Street, Harrison, New Jersey 07029. For questions, contact Daniel J. Choffo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harrison Public Schools in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel J. Choffo at (973) 483-4627. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Quotation Proposal Form, Affirmative Action Questionnaire, Chapter 271 Political Contribution Disclosure Form, Disclosure of Russia-Belarus Activities & Iran Investment Activities Form, New Jersey Business Registration Certificate, Non-Collusion Affidavit, Statement of Ownership Disclosure, Vendor Q. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation in the field and staff adequacy, Knowledge of the Board of Education of the Town of Harrison and subject matters, Availability to accommodate all meetings of the Board, Compe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harrison Public Schools?
All active and historical solicitations from Harrison Public Schools are tracked and searchable. As a school agency, Harrison Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Harrison Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Harrison, NJ. Review the full solicitation for detailed scope requirements.