Hamilton Southeastern Schools - Request for Quotation to Purchase Surplus Technology Equipment - 2026
Hamilton Southeastern SchoolsSchool · Fishers, IN- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Primary contact
- Tom Kouns
- (317) 570-3359
The 30-second brief
Hamilton Southeastern Schools is soliciting quotes from qualified vendors to purchase surplus technology equipment, specifically 155 units of 24-inch Apple iMac computers (M1, 2021) with 256GB SSD, 16GB RAM, and accessories located in Fishers, Indiana. The surplus computers are retired lab equipment sold "as is," and winning bidders are responsible for secure packaging and pickup scheduled for October 20-22, 2026. Proposals are due by October 14, 2026, at 4:00 PM EST via email to [email protected]. Evaluation criteria prioritize pricing, value-added services such as white glove pickup or inventory audit, previous district history, and vendor references.
IMac (24-inch, M1, 2021) Quantity 155
Price of ELIGIBLE goods and services (30), Compliance with specification or RFP document (20), The level of service/support/maintenance provided in the proposed service without additional cost (20), Satisfactory previous business/working relationship with the provider (20), References from other schools/libraries supporting satisfactory performance of the service from the vendor (10)
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Summary
Hamilton Southeastern Schools is soliciting quotes from qualified vendors to purchase surplus technology equipment, specifically 155 units of 24-inch Apple iMac computers (M1, 2021) with 256GB SSD, 16GB RAM, and accessories located in Fishers, Indiana.
The surplus computers are retired lab equipment sold "as is," and winning bidders are responsible for secure packaging and pickup scheduled for October 20-22, 2026. Proposals are due by October 14, 2026, at 4:00 PM EST via email to [email protected]. Evaluation criteria prioritize pricing, value-added services such as white glove pickup or inventory audit, previous district history, and vendor references.
EVALUATION CRITERIA
Price of ELIGIBLE goods and services (30), Compliance with specification or RFP document (20), The level of service/support/maintenance provided in the proposed service without additional cost (20), Satisfactory previous business/working relationship with the provider (20), References from other schools/libraries supporting satisfactory performance of the service from the vendor (10)
REQUIRED DELIVERABLES
IMac (24-inch, M1, 2021) Quantity 155
- Submit to
- [email protected]
- Scope location
- Fishers, IN
Questions about this RFQ
How do I respond to this RFQ from Hamilton Southeastern Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Tom Kouns.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Hamilton Southeastern Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tom Kouns at (317) 570-3359. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: IMac (24-inch, M1, 2021) Quantity 155. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of ELIGIBLE goods and services (30), Compliance with specification or RFP document (20), The level of service/support/maintenance provided in the proposed service without additional cost (20), S..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hamilton Southeastern Schools?
All active and historical solicitations from Hamilton Southeastern Schools are tracked and searchable. As a school agency, Hamilton Southeastern Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Hamilton Southeastern Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fishers, IN. Review the full solicitation for detailed scope requirements.