Greene County, NY - HVAC Products, Installation, Labor Based Solutions, and Related Products and Services - 2026-S1132
Greene CountyCounty · Catskill, NY- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Contract term
- 3 years
- Primary contact
- Craig Seaburg
- (518) 719-3540
The 30-second brief
Greene County, NY is seeking sealed bids for HVAC products, installation, labor-based solutions, and related products and services under solicitation # 2026-S1132, with an estimated annual volume of approximately $150 million through an OMNIA Partners cooperative contract. The scope encompasses commercial HVAC equipment including chillers, unitary systems, air handling systems, terminal devices, ductless variable refrigerant volume units, dedicated outdoor air systems, replacement coils, automation equipment, installation and maintenance services, thermostats, sensors, energy programs, design tools, commissioning, and rental or lease services across nine regional zones in New York and nationally. Bidders must submit two original copies and one USB drive containing all bid documents to the Greene County Administrator at 411 Main Street, Suite 408, Catskill, NY 12414 by 3:00 P.M. local time on Tuesday, September 8, 2026. Bidders' questions are due via email by 4:00 p.m. on Monday, August 17, 2026, to Craig Seaburg at [email protected]. Required submissions include Attachment B (Labor Rates Bid Form), Attachment C (Product Pricing Form), Attachment D (Sample Projects Form), Attachment E (Experience Record), Attachment F (Required County Documents including Certification of Bidder, Non-Collusion, Iran Divestment Act, and Bidders/Vendors Acknowledgement), and Attachment G (OMNIA Partners Exhibits). The initial contract term is three years with up to two optional one-year extensions, for a maximum potential duration of five years. Minimum insurance requirements include $1,000,000 commercial general liability per occurrence/$3,000,000 aggregate, $1,000,000 commercial auto liability, workers' compensation as required by NY State, $1,000,000 professional liability if performing design/engineering, $2,000,000 commercial umbrella or excess liability, and all-risk builder's risk insurance for construction services. Bidders must demonstrate a minimum of five years' experience in North America and have successfully delivered at least two turn-key HVAC projects for public agencies in New York within the previous 20 months exceeding $100,000 each.
Lowest responsive responsible bidder based on sample project pricing, technical competency, past performance, bonding capacity, financial ability, experience, safety and health records
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Summary
Greene County, NY is seeking sealed bids for HVAC products, installation, labor-based solutions, and related products and services under solicitation # 2026-S1132, with an estimated annual volume of approximately $150 million through an OMNIA Partners cooperative contract.
The scope encompasses commercial HVAC equipment including chillers, unitary systems, air handling systems, terminal devices, ductless variable refrigerant volume units, dedicated outdoor air systems, replacement coils, automation equipment, installation and maintenance services, thermostats, sensors, energy programs, design tools, commissioning, and rental or lease services across nine regional zones in New York and nationally. Bidders must submit two original copies and one USB drive containing all bid documents to the Greene County Administrator at 411 Main Street, Suite 408, Catskill, NY 12414 by 3:00 P.M. local time on Tuesday, September 8, 2026. Bidders' questions are due via email by 4:00 p.m. on Monday, August 17, 2026, to Craig Seaburg at [email protected]. Required submissions include Attachment B (Labor Rates Bid Form), Attachment C (Product Pricing Form), Attachment D (Sample Projects Form), Attachment E (Experience Record), Attachment F (Required County Documents including Certification of Bidder, Non-Collusion, Iran Divestment Act, and Bidders/Vendors Acknowledgement), and Attachment G (OMNIA Partners Exhibits). The initial contract term is three years with up to two optional one-year extensions, for a maximum potential duration of five years. Minimum insurance requirements include $1,000,000 commercial general liability per occurrence/$3,000,000 aggregate, $1,000,000 commercial auto liability, workers' compensation as required by NY State, $1,000,000 professional liability if performing design/engineering, $2,000,000 commercial umbrella or excess liability, and all-risk builder's risk insurance for construction services. Bidders must demonstrate a minimum of five years' experience in North America and have successfully delivered at least two turn-key HVAC projects for public agencies in New York within the previous 20 months exceeding $100,000 each.
EVALUATION CRITERIA
7- Lowest responsive responsible bidder based on sample project pricing
- Technical competency
- Past performance
- Bonding capacity
- Financial ability
- Experience
- Safety and health records
REQUIRED ATTACHMENTS
13- Certification of Bidder
- Bidders and Vendors Acknowledgement
- Certificate of Non-Collusion
- Certification of Compliance with the Iran Divestment Act
- Authorization to Bid
- Attachment B - Labor Rates Bid Form
- Attachment C - Product Pricing Form
- Attachment D - Sample Projects Forms
- Attachment E - Experience Record
- Attachment G - OMNIA Partners Exhibits
- W-9 Form
- Proof of Insurance
- State HVAC or General Contractor License
- Submit to
- 411 Main Street, Suite 408, Catskill, NY 12414
- Duration
- 60 months
- Scope location
- Catskill, NY
Questions about this IFB
How do I respond to this IFB from Greene County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 411 Main Street, Suite 408, Catskill, NY 12414. For questions, contact Craig Seaburg.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Greene County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Seaburg at (518) 719-3540. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible bidder based on sample project pricing, technical competency, past performance, bonding capacity, financial ability, experience, safety and health records" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Greene County?
All active and historical solicitations from Greene County are tracked and searchable. As a county agency, Greene County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Bidder, Bidders and Vendors Acknowledgement, Certificate of Non-Collusion, Certification of Compliance with the Iran Divestment Act, Authorization to Bid, Attachment B - Labor Rates B. Review the full document from Greene County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Catskill, NY. Review the full solicitation for detailed scope requirements.