Grays Harbor County Timekeeping, Human Resource, and Payroll Software RFP 2026
Grays Harbor CountyCounty · Montesano, WA- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 10 years
- Primary contact
- Thomas O'Connor
- (360) 964-1529
The 30-second brief
Grays Harbor County is requesting proposals for the acquisition and implementation of timekeeping, human resource management, and payroll software. The scope includes cloud-hosted software, implementation, staff training, and ongoing maintenance support. The goal is to replace current legacy payroll software services and automate timekeeping, HR data management, and payroll processing.
Proposed Implementation details, Cost/Budget breakdown, Proposer Qualifications
Threshold Criteria, Responsive Criteria (40 points for meeting requirements, 30 points for cost, 20 points for customer feedback, 5 points for additional features, 5 points for customer review survey)
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Summary
Grays Harbor County is requesting proposals for the acquisition and implementation of timekeeping, human resource management, and payroll software.
The scope includes cloud-hosted software, implementation, staff training, and ongoing maintenance support. The goal is to replace current legacy payroll software services and automate timekeeping, HR data management, and payroll processing.
EVALUATION CRITERIA
Threshold Criteria, Responsive Criteria (40 points for meeting requirements, 30 points for cost, 20 points for customer feedback, 5 points for additional features, 5 points for customer review survey)
REQUIRED DELIVERABLES
3- Proposed Implementation details
- Cost/Budget breakdown
- Proposer Qualifications
REQUIRED ATTACHMENTS
5- Client references
- Company information and history
- Statement of acceptance of Professional Services Contract
- Cooperative purchasing agreement details if applicable
- Contract language details if applicable
- Submit to
- Scope location
- Grays Harbor County, Washington
Questions about this RFP
How do I respond to this RFP from Grays Harbor County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email. For questions, contact Thomas O'Connor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grays Harbor County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Thomas O'Connor at (360) 964-1529. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed Implementation details, Cost/Budget breakdown, Proposer Qualifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Threshold Criteria, Responsive Criteria (40 points for meeting requirements, 30 points for cost, 20 points for customer feedback, 5 points for additional features, 5 points for customer review survey)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grays Harbor County?
All active and historical solicitations from Grays Harbor County are tracked and searchable. As a county agency, Grays Harbor County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Client references, Company information and history, Statement of acceptance of Professional Services Contract, Cooperative purchasing agreement details if applicable, Contract language details if appl. Review the full document from Grays Harbor County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grays Harbor County, Washington. Review the full solicitation for detailed scope requirements.