Grapevine-Colleyville Independent School District - General Services & Supplies RFP - 27-03-4-RFP
Grapevine-Colleyville Independent School DistrictSchool · Grapevine, TX- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Contract term
- 4 years
- Primary contact
- Mason Crenshaw
- (817) 251-5563
The 30-second brief
Grapevine-Colleyville Independent School District invites proposals for the General Services & Supplies RFP (27-03-4-RFP) on an as-needed basis under a multi-year contractual agreement. The scope includes various services and supplies such as asbestos abatement, electrical services, HVAC parts, plumbing, concrete/asphalt services, appliance repairs, general catalog items, and translation/interpretation services for named assets and schools across Grapevine, TX. No quantities are guaranteed. The submission deadline is September 30, 2026, with a question deadline of September 23, 2026. Electronic submission via Ion Wave is strongly requested. Required forms include the Bid/Proposal Offer Form, Conflict of Interest (COI) form, Form W-9, and Form 1295. Evaluation is based on purchase price (30%), quality (25%), extent needs are met (15%), vendor reputation (15%), past relationship (10%), and total long-term cost (5%).
Purchase price 30, Total long-term cost to acquire vendor's goods/services 5, Quality of Vendor's goods/services 25, Extent to which goods/services meet needs of GCISD 15, Reputation of the vendor and of the vendor's goods or services 15, Vendor's past relationship with GCISD and other education institutions 10
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Summary
Grapevine-Colleyville Independent School District invites proposals for the General Services & Supplies RFP (27-03-4-RFP) on an as-needed basis under a multi-year contractual agreement.
The scope includes various services and supplies such as asbestos abatement, electrical services, HVAC parts, plumbing, concrete/asphalt services, appliance repairs, general catalog items, and translation/interpretation services for named assets and schools across Grapevine, TX. No quantities are guaranteed. The submission deadline is September 30, 2026, with a question deadline of September 23, 2026. Electronic submission via Ion Wave is strongly requested. Required forms include the Bid/Proposal Offer Form, Conflict of Interest (COI) form, Form W-9, and Form 1295. Evaluation is based on purchase price (30%), quality (25%), extent needs are met (15%), vendor reputation (15%), past relationship (10%), and total long-term cost (5%).
EVALUATION CRITERIA
Purchase price 30, Total long-term cost to acquire vendor's goods/services 5, Quality of Vendor's goods/services 25, Extent to which goods/services meet needs of GCISD 15, Reputation of the vendor and of the vendor's goods or services 15, Vendor's past relationship with GCISD and other education institutions 10
REQUIRED ATTACHMENTS
4- Bid / Proposal Offer Form
- Conflict of Interest (COI)
- Form W-9 Request for Taxpayer ID Number and Certification
- House Bill 1295 Certificate of Interested Parties
- Submit to
- https://gcisdbid.ionwave.net/
- Scope location
- Grapevine, TX
Questions about this RFP
How do I respond to this RFP from Grapevine-Colleyville Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://gcisdbid.ionwave.net/. For questions, contact Mason Crenshaw.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grapevine-Colleyville Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mason Crenshaw at (817) 251-5563. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price 30, Total long-term cost to acquire vendor's goods/services 5, Quality of Vendor's goods/services 25, Extent to which goods/services meet needs of GCISD 15, Reputation of the vendor and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grapevine-Colleyville Independent School District?
All active and historical solicitations from Grapevine-Colleyville Independent School District are tracked and searchable. As a school agency, Grapevine-Colleyville Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid / Proposal Offer Form, Conflict of Interest (COI), Form W-9 Request for Taxpayer ID Number and Certification, House Bill 1295 Certificate of Interested Parties. Review the full document from Grapevine-Colleyville Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grapevine, TX. Review the full solicitation for detailed scope requirements.