Request for Proposal (RFP) for 5-Year Lease Plan for Desktop Computers, Laptops, Monitors, Docking Stations, Tablets, and Windows 11 Pro Volume Licenses
Grant CountyCounty · Marion, IN- Due
- Mar 21, 2025
- Deadline passed
- Posted
- Mar 3, 2025
- Contract term
- 5 years
- Primary contact
- Marcus Elliott
The 30-second brief
Grant County IT is seeking proposals for a 5-year lease plan to replace the entire county computer fleet. The lease must include 5-year warranties, Windows 11 Pro Volume licenses, Desktops, Laptops, Tablets, Monitors, Docking stations, and professional services for deployment and disposal of older systems.
Desktop Computers, Laptops, Monitors, Tablets, Docking Stations, Windows 11 Pro Volume Licenses, 5-year warranties, professional services for deployment and disposal of older systems
Compliance with RFP Requirements, Cost and Financial Terms, Experience and References, Technical Specifications, Implementation Plan
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Summary
Grant County IT is seeking proposals for a 5-year lease plan to replace the entire county computer fleet.
The lease must include 5-year warranties, Windows 11 Pro Volume licenses, Desktops, Laptops, Tablets, Monitors, Docking stations, and professional services for deployment and disposal of older systems.
EVALUATION CRITERIA
5- Compliance with RFP Requirements
- Cost and Financial Terms
- Experience and References
- Technical Specifications
- Implementation Plan
REQUIRED DELIVERABLES
8- Desktop Computers
- Laptops
- Monitors
- Tablets
- Docking Stations
- Windows 11 Pro Volume Licenses
- 5-year warranties
- Professional services for deployment and disposal of older systems
- Submit to
- [email protected]
- Duration
- 60 months
- Reported agency
- Grant County IT
Questions about this RFP
How do I respond to this RFP from Grant County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Marcus Elliott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grant County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marcus Elliott. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Desktop Computers, Laptops, Monitors, Tablets, Docking Stations, Windows 11 Pro Volume Licenses, 5-year warranties, professional services for deployment and disposal of older systems. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP Requirements, Cost and Financial Terms, Experience and References, Technical Specifications, Implementation Plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grant County?
All active and historical solicitations from Grant County are tracked and searchable. As a county agency, Grant County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Grant County for the complete list.
