Germantown Municipal School District - New Multipurpose Track and Field - Bid # GMSD FY 2027-002
Germantown Municipal School DistrictSchool · Germantown, TN- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Joshua Cathey
- (901) 752-7900
The 30-second brief
Germantown Municipal School District is soliciting bids for the construction of a new multi-purpose track and field at Houston High School Stadium, located at 3350 S. Forest Hill Irene Rd, Germantown, TN 38138. The project scope encompasses site work, demolition, earthwork, grading, stormwater drainage system, 8-lane running track with structural spray polyurethane surfacing, synthetic turf field, LED stadium lighting, 10-row elevated frame-type bleachers with a press box, fencing, scoreboards, and play clocks. Bids are due by October 1, 2026, at 2:00 p.m. local time, with a question deadline of September 22, 2026. The contract requires a 5% bid bond, a Tennessee contractor license with appropriate classifications (masonry, electrical, plumbing, HVAC), and adherence to local, state, and federal regulations including the Iran Divestment Act.
Undercutting CU/YD, Fill and Compaction CU/YD, Field Drainage Base/Concrete/Track Base/Asphalt, Synthetic Turf New Field, Track Surface and Striping, Fencing, LED Field Lighting and Electrical, Bleachers and Press Box, Scoreboard and Play Clocks, Synthetic Turf Existing Field, Complete Lump Sum Bid, Contractor's Choice Combination
Prices offered, Quality of product/service offered, General reputation and performance capabilities of the bidder, Conformity with specifications herein, Delivery and/or installation schedule, Location and availability of service and/or repair facilities, personnel and parts, Suitability for intended use, Responses to provided references, Payment terms/discounts offered, Demonstrations provided, Ability to meet contract requirements such as warranty provisions, insurance requirements, bonding requirements
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Summary
Germantown Municipal School District is soliciting bids for the construction of a new multi-purpose track and field at Houston High School Stadium, located at 3350 S. Forest Hill Irene Rd, Germantown, TN 38138.
The project scope encompasses site work, demolition, earthwork, grading, stormwater drainage system, 8-lane running track with structural spray polyurethane surfacing, synthetic turf field, LED stadium lighting, 10-row elevated frame-type bleachers with a press box, fencing, scoreboards, and play clocks. Bids are due by October 1, 2026, at 2:00 p.m. local time, with a question deadline of September 22, 2026. The contract requires a 5% bid bond, a Tennessee contractor license with appropriate classifications (masonry, electrical, plumbing, HVAC), and adherence to local, state, and federal regulations including the Iran Divestment Act.
EVALUATION CRITERIA
14- Prices offered
- Quality of product/service offered
- General reputation and performance capabilities of the bidder
- Conformity with specifications herein
- Delivery and/or installation schedule
- Location and availability of service and/or repair facilities
- Personnel and parts
- Suitability for intended use
- Responses to provided references
- Payment terms/discounts offered
- Demonstrations provided
- Ability to meet contract requirements such as warranty provisions
- Insurance requirements
- Bonding requirements
REQUIRED DELIVERABLES
12- Undercutting CU/YD
- Fill and Compaction CU/YD
- Field Drainage Base/Concrete/Track Base/Asphalt
- Synthetic Turf New Field
- Track Surface and Striping
- Fencing
- LED Field Lighting and Electrical
- Bleachers and Press Box
- Scoreboard and Play Clocks
- Synthetic Turf Existing Field
- Complete Lump Sum Bid
- Contractor's Choice Combination
REQUIRED ATTACHMENTS
13- GMSD Vendor Registration Packet including COI
- NIGP Coding Sheets
- W9
- Certification of Understanding and Agreement
- Bid Certification Signature Page
- Bid Form
- Bid Label
- Contractor’s Qualifications and References
- Drug and Alcohol Testing Acknowledgement & Affidavit
- Iran Divestment Act- Attachment B
- Bid Bond
- Non-Boycott of Israel Document
- Addenda
- Submit to
- 3350 S. FOREST HILL IRENE RD, Germantown, TN 38138
- Duration
- 9 months
- Scope location
- Germantown, TN
Questions about this BID
How do I respond to this Bid from Germantown Municipal School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3350 S. FOREST HILL IRENE RD, Germantown, TN 38138. For questions, contact Joshua Cathey.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Germantown Municipal School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Cathey at (901) 752-7900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Undercutting CU/YD, Fill and Compaction CU/YD, Field Drainage Base/Concrete/Track Base/Asphalt, Synthetic Turf New Field, Track Surface and Striping, Fencing, LED Field Lighting and Electrical, Bleachers and Press Box, Scoreboard and Play Clocks, Synthetic Turf Existing Field, Complete Lump Sum Bid,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices offered, Quality of product/service offered, General reputation and performance capabilities of the bidder, Conformity with specifications herein, Delivery and/or installation schedule, Locatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Germantown Municipal School District?
All active and historical solicitations from Germantown Municipal School District are tracked and searchable. As a school agency, Germantown Municipal School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: GMSD Vendor Registration Packet including COI, NIGP Coding Sheets, W9, Certification of Understanding and Agreement, Bid Certification Signature Page, Bid Form, Bid Label, Contractor’s Qualifications. Review the full document from Germantown Municipal School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.