Frederick County, MD - Third Party Administrative Services - RFP #27-186 (2026)
Frederick CountyCounty · Frederick, MD- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Kristal McKenrick
- (301) 673-0660
The 30-second brief
Frederick County, Maryland is seeking proposals from qualified firms for third-party claim administration services (TPA) under RFP #27-186. The scope includes managing claims for workers' compensation, auto liability, auto physical damage, general liability, and property damage. Required services encompass online claim intake, medical management (including telephonic case management and nurse triage), litigation management, quality control, data systems interface with the County's RMIS, OSHA reporting support, and periodic stewardship reporting. The contract term is one (1) year with four (4) renewal options. Proposals are due by December 1, 2026, at 2:00 PM. A non-mandatory virtual pre-proposal conference is scheduled for October 29, 2026, and questions are due by November 5, 2026. Minimum qualifications require at least 10 years of active experience in third-party claim administration.
Work Proposal (40%), Qualifications of Claim Service Provider (40%), Transition Schedule (20%)
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Summary
Frederick County, Maryland is seeking proposals from qualified firms for third-party claim administration services (TPA) under RFP #27-186.
The scope includes managing claims for workers' compensation, auto liability, auto physical damage, general liability, and property damage. Required services encompass online claim intake, medical management (including telephonic case management and nurse triage), litigation management, quality control, data systems interface with the County's RMIS, OSHA reporting support, and periodic stewardship reporting. The contract term is one (1) year with four (4) renewal options. Proposals are due by December 1, 2026, at 2:00 PM. A non-mandatory virtual pre-proposal conference is scheduled for October 29, 2026, and questions are due by November 5, 2026. Minimum qualifications require at least 10 years of active experience in third-party claim administration.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Technical Proposal Signature Cover Page
- Work Proposal
- Qualifications of Contractor
- Transition Schedule
- References for Similar Projects
- Acknowledgement of Addenda
- Affidavit
- Certifications of Compliance
- Ability to provide insurance
- Specifications Line by Line Response
- Redacted Version
- Exceptions
- Price Proposal Page
- Submit to
- https://procurement.opengov.com/portal/frederickcountymd/projects/302926
- Duration
- 12 months
- Scope location
- Frederick, MD
Questions about this RFP
How do I respond to this RFP from Frederick County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/frederickcountymd/projects/302926. For questions, contact Kristal McKenrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Frederick County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristal McKenrick at (301) 673-0660. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Work Proposal (40%), Qualifications of Claim Service Provider (40%), Transition Schedule (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Frederick County?
All active and historical solicitations from Frederick County are tracked and searchable. As a county agency, Frederick County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal Signature Cover Page, Work Proposal, Qualifications of Contractor, Transition Schedule, References for Similar Projects, Acknowledgement of Addenda, Affidavit, Certifications of Com. Review the full document from Frederick County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frederick, MD. Review the full solicitation for detailed scope requirements.