Forest Grove School District Owner's Representative Services RFP 22-05 - 2022 Bond Projects
Forest Grove School District 15School · Forest Grove, OR- Due
- Sep 15, 2022
- Deadline passed
- Posted
- Aug 29, 2022
- Contract term
- 5 years
- Primary contact
- Ilean Clute
- (503) 359-6171 ext 4547
The 30-second brief
The Forest Grove School District is seeking proposals from qualified firms for Owner's Representative services to assist in planning, designing, and constructing various capital projects funded by a proposed $121.9 million bond and $6.7 million in state matching grants. Key projects include the replacement of Cornelius Elementary School, safety upgrades and PE station expansion at Neil Armstrong Middle School, and district-wide seismic, security, and deferred maintenance improvements. The representative will manage all phases from conceptual planning through post-construction close-out, including budget verification, schedule coordination, bidding assistance, and energy incentive coordination (SB 1149, Energy Trust). Proposals are due September 15, 2022, by 1:00 PM Pacific Time. A mandatory pre-proposal conference is referenced for addenda notification. Evaluation is based on a 150-point scale covering experience, staffing, approach, and a not-to-exceed price proposal.
Written proposal, Attachment B: Signed Certifications and Representations, Attachment D: References, Attachment E: Acknowledged Receipt of Materials, Price Proposal
Organizational Structure (20 points), Local Involvement (20 points), Certified Business Participation Strategy (10 points), K-12 Bond Experience and Past Performance (25 points), Staffing Plan (10 points), Approach (25 points), Justification (15 points), Energy Incentive Experience (5 points), Price Proposal (20 points)
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Summary
The Forest Grove School District is seeking proposals from qualified firms for Owner's Representative services to assist in planning, designing, and constructing various capital projects funded by a proposed $121.9 million bond and $6.7 million in state matching grants.
Key projects include the replacement of Cornelius Elementary School, safety upgrades and PE station expansion at Neil Armstrong Middle School, and district-wide seismic, security, and deferred maintenance improvements. The representative will manage all phases from conceptual planning through post-construction close-out, including budget verification, schedule coordination, bidding assistance, and energy incentive coordination (SB 1149, Energy Trust). Proposals are due September 15, 2022, by 1:00 PM Pacific Time. A mandatory pre-proposal conference is referenced for addenda notification. Evaluation is based on a 150-point scale covering experience, staffing, approach, and a not-to-exceed price proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Written proposal
- Attachment B: Signed Certifications and Representations
- Attachment D: References
- Attachment E: Acknowledged Receipt of Materials
- Price Proposal
REQUIRED ATTACHMENTS
5- Attachment A: Sample Contract
- Attachment B: Proposer Certification Form
- Attachment C: Ballot Title
- Attachment D: References
- Attachment E: Acknowledged Receipt of Materials and Information
REQUIRED STAFFING
Key staff, Authorized Agent
- Submit to
- 1728 Main Street, Forest Grove, OR 97116
- Scope location
- Forest Grove, OR
- Reported agency
- Forest Grove School District
Questions about this RFP
How do I respond to this RFP from Forest Grove School District 15?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1728 Main Street, Forest Grove, OR 97116. For questions, contact Ilean Clute.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Forest Grove School District 15 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ilean Clute at (503) 359-6171 ext 4547. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key staff, Authorized Agent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written proposal, Attachment B: Signed Certifications and Representations, Attachment D: References, Attachment E: Acknowledged Receipt of Materials, Price Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Structure (20 points), Local Involvement (20 points), Certified Business Participation Strategy (10 points), K-12 Bond Experience and Past Performance (25 points), Staffing Plan (10 poi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Forest Grove School District 15?
All active and historical solicitations from Forest Grove School District 15 are tracked and searchable. As a school agency, Forest Grove School District 15 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Sample Contract, Attachment B: Proposer Certification Form, Attachment C: Ballot Title, Attachment D: References, Attachment E: Acknowledged Receipt of Materials and Information. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Forest Grove School District 15 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Forest Grove, OR. Review the full solicitation for detailed scope requirements.