Flathead County Data Center Server and Network Infrastructure Upgrade RFP 2026
Flathead CountyCounty · Kalispell, MT- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Ben Mikkelson
- (406) 758-5695
The 30-second brief
Flathead County is requesting proposals for a data center server and network infrastructure upgrade project. The scope consists of a complete seven-node Proxmox/Ceph compute-cluster hardware solution and the redundant network fabric required to operate it. The base proposal includes seven identically configured 1U compute nodes, enterprise NVMe storage, four active 100 GbE fabric switches plus one cold spare, one 25 GbE top-of-rack switch, all required optics, cables, licenses, and five years of 8x5 next-business-day hardware-replacement support. The total evaluated base proposal price may not exceed $300,000. County staff will handle installation and migration; no vendor professional services are required. Proposals are due by 4:00 p.m. local time on September 23, 2026, with questions due by September 14, 2026.
Four printed copies, One electronic copy on USB
Mandatory technical, lifecycle, acceptance, firmware-access, support requirements
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Summary
Flathead County is requesting proposals for a data center server and network infrastructure upgrade project.
The scope consists of a complete seven-node Proxmox/Ceph compute-cluster hardware solution and the redundant network fabric required to operate it. The base proposal includes seven identically configured 1U compute nodes, enterprise NVMe storage, four active 100 GbE fabric switches plus one cold spare, one 25 GbE top-of-rack switch, all required optics, cables, licenses, and five years of 8x5 next-business-day hardware-replacement support. The total evaluated base proposal price may not exceed $300,000. County staff will handle installation and migration; no vendor professional services are required. Proposals are due by 4:00 p.m. local time on September 23, 2026, with questions due by September 14, 2026.
EVALUATION CRITERIA
5- Mandatory technical
- Lifecycle
- Acceptance
- Firmware-access
- Support requirements
REQUIRED DELIVERABLES
Four printed copies, One electronic copy on USB
- Submit to
- Flathead County Commissioners Office, 800 South Main, Room 302, Kalispell, MT 59901
- Scope location
- Kalispell, MT
Questions about this RFP
How do I respond to this RFP from Flathead County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Flathead County Commissioners Office, 800 South Main, Room 302, Kalispell, MT 59901. For questions, contact Ben Mikkelson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Flathead County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Mikkelson at (406) 758-5695. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Four printed copies, One electronic copy on USB. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory technical, lifecycle, acceptance, firmware-access, support requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Flathead County?
All active and historical solicitations from Flathead County are tracked and searchable. As a county agency, Flathead County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Flathead County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kalispell, MT. Review the full solicitation for detailed scope requirements.