Finkelstein Memorial Library Continuing Maintenance Services for Custom HVAC System RFP 10071 2026
Finkelstein Memorial LibraryLibrary District · Spring Valley, NY- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Contract term
- 1 year
The 30-second brief
Finkelstein Memorial Library is soliciting proposals from qualified HVAC contractors for continuing maintenance services under RFP No. 10071. The scope includes preventive maintenance, inspections, repairs, emergency services, and technical support for a custom commercial HVAC system, electronic controls, and building automation systems. Specific tasks include filter replacement, lubrication, testing of safety controls, and maintaining temperature/humidity levels for library collections. The contract term is one year with renewal options. Proposers must demonstrate experience with complex custom systems and provide itemized pricing for labor, parts markup, and emergency response. Proposals are due September 8, 2026.
Written preventive-maintenance schedule, Written service reports, Equipment inventory, Written estimates for non-emergency work, Pricing proposal
Relevant experience and qualifications (25%), Understanding of Library HVAC requirements (20%), Preventive-maintenance program (20%), Emergency response and service capabilities (15%), Pricing and overall value (15%), References (5%)
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Summary
Finkelstein Memorial Library is soliciting proposals from qualified HVAC contractors for continuing maintenance services under RFP No. 10071.
The scope includes preventive maintenance, inspections, repairs, emergency services, and technical support for a custom commercial HVAC system, electronic controls, and building automation systems. Specific tasks include filter replacement, lubrication, testing of safety controls, and maintaining temperature/humidity levels for library collections. The contract term is one year with renewal options. Proposers must demonstrate experience with complex custom systems and provide itemized pricing for labor, parts markup, and emergency response. Proposals are due September 8, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Written preventive-maintenance schedule
- Written service reports
- Equipment inventory
- Written estimates for non-emergency work
- Pricing proposal
REQUIRED ATTACHMENTS
9- Cover Letter
- Company Information
- Qualifications and Relevant Experience
- Emergency Response Plan
- Staffing and Technician Qualifications
- Insurance Information
- Pricing Proposal
- References
- Non-Collusion Certification
REQUIRED STAFFING
5- Submit to
- 24 Munson Street, Spring Valley, New York 10977
- Scope location
- Spring Valley, NY
Questions about this RFP
How do I respond to this RFP from Finkelstein Memorial Library?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 24 Munson Street, Spring Valley, New York 10977.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Finkelstein Memorial Library in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular technician, Senior/specialist technician, Overtime, Weekend/holiday, Emergency service. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Written preventive-maintenance schedule, Written service reports, Equipment inventory, Written estimates for non-emergency work, Pricing proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications (25%), Understanding of Library HVAC requirements (20%), Preventive-maintenance program (20%), Emergency response and service capabilities (15%), Pricing and ove..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Finkelstein Memorial Library?
All active and historical solicitations from Finkelstein Memorial Library are tracked and searchable. As a library district agency, Finkelstein Memorial Library regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Information, Qualifications and Relevant Experience, Emergency Response Plan, Staffing and Technician Qualifications, Insurance Information, Pricing Proposal, References, Non-Col. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Finkelstein Memorial Library for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spring Valley, NY. Review the full solicitation for detailed scope requirements.