Fayette County Public Schools Digital Multifunction Copiers RFP 74-25
Fayette County School DistrictSchool · Lexington, KY- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 5 years
The 30-second brief
Fayette County Public Schools is seeking proposals for the acquisition of new digital multifunction copiers for the entire school district. The contract is anticipated to start January 1, 2027, and may include renewal options.
Digital multifunction copiers, installation, training, maintenance, service, and potentially print management software.
Technical Proposal (60%), Cost Proposal (30%), References (10%)
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Summary
Fayette County Public Schools is seeking proposals for the acquisition of new digital multifunction copiers for the entire school district. The contract is anticipated to start January 1, 2027, and may include renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Digital multifunction copiers
- Installation
- Training
- Maintenance
- Service
- Potentially print management software
REQUIRED ATTACHMENTS
12- Cover page
- Name and signature on Page 2
- Taxpayer Identification Number (if not a Corporation)
- Technical Proposal
- References
- Cost Proposal
- Resident Bidder Affidavit
- Completed W9 form
- Proof of Insurance
- EFT Authorization Form (if applicable)
- Minority/Woman/Veteran Owned Business certification
- State of headquarters information
- Submit to
- FCPS Purchasing Department, 1126 Russell Cave Road, Lexington, KY 40505 or online via Bidnet
- Scope location
- Entire Fayette County Public Schools district
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: FCPS Purchasing Department, 1126 Russell Cave Road, Lexington, KY 40505 or online via Bidnet.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Digital multifunction copiers, installation, training, maintenance, service, and potentially print management software.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (60%), Cost Proposal (30%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover page, Name and signature on Page 2, Taxpayer Identification Number (if not a Corporation), Technical Proposal, References, Cost Proposal, Resident Bidder Affidavit, Completed W9 form, Proof of I. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Entire Fayette County Public Schools district. Review the full solicitation for detailed scope requirements.