Fayette County Public Schools Brass Instrument Maintenance RFP 2026
Fayette County School DistrictSchool · Fayetteville, GA- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Contract term
- 4 years
- Primary contact
- Matthew Roberts
The 30-second brief
Fayette County Public Schools is seeking proposals for annual chemical cleaning and routine maintenance of brass instruments for its middle and high school fine arts programs. Services include pick-up, delivery, cleaning, sanitizing, and minor routine maintenance.
List of instruments cleaned and sanitized, Routine maintenance inventory performed on each instrument
Qualifications and experience, submitted proposal, price/cost
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Summary
Fayette County Public Schools is seeking proposals for annual chemical cleaning and routine maintenance of brass instruments for its middle and high school fine arts programs. Services include pick-up, delivery, cleaning, sanitizing, and minor routine maintenance.
EVALUATION CRITERIA
3- Qualifications and experience
- Submitted proposal
- Price/cost
REQUIRED DELIVERABLES
List of instruments cleaned and sanitized, Routine maintenance inventory performed on each instrument
REQUIRED ATTACHMENTS
14- Method for cleaning and sanitizing procedures
- Minor routine maintenance tasks
- Inventorying and tracking instruments
- Letter of Interest
- Technical Proposal
- Qualifications and Experience
- References
- Price/Cost
- Certificate of Insurance
- W-9 Form
- Letters of Recommendation
- Solicitation Response Form
- Material Safety Data Sheets
- Warranties
- Submit to
- LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA 30214
- Duration
- 48 months
- Scope location
- Fayetteville, Georgia
- Reported agency
- Fayette County Public Schools
Questions about this RFP
How do I respond to this RFP from Fayette County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA 30214. For questions, contact Matthew Roberts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Roberts. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: List of instruments cleaned and sanitized, Routine maintenance inventory performed on each instrument. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience, submitted proposal, price/cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County School District?
All active and historical solicitations from Fayette County School District are tracked and searchable. As a school agency, Fayette County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Method for cleaning and sanitizing procedures, minor routine maintenance tasks, inventorying and tracking instruments, Letter of Interest, Technical Proposal, Qualifications and Experience, References. Review the full document from Fayette County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, Georgia. Review the full solicitation for detailed scope requirements.