Evergreen Public Schools SIP Voice Communication Services RFP 2024-028
Evergreen School District (Clark)School · Vancouver, WA- Due
- Dec 2, 2024
- Deadline passed
- Posted
- Nov 12, 2024
- Contract term
- 3 years
- Primary contact
- Rob Gardner, Lidio Cardoso, Brad Dorsett
The 30-second brief
Evergreen Public Schools seeks proposals from qualified companies to establish voice communication services, including SIP Trunks installation, to provide cost-effective telephony services. The contract period is from February 1, 2025 through August 31, 2027, with up to three optional one-year extensions.
Installation and maintenance of SIP trunk services, compatible with NEC SV9500 UMGi, providing redundancy, failover capabilities, QoS, CoS, and security.
Cost (36 points), Response to Scope of Work and Technical Requirements (31 points), Proof of Financial Stability (13 points), Reputation and References (10 points), Total Long-Term Cost to the District (10 points).
Get notified when Evergreen School District (Clark) posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Evergreen Public Schools seeks proposals from qualified companies to establish voice communication services, including SIP Trunks installation, to provide cost-effective telephony services.
The contract period is from February 1, 2025 through August 31, 2027, with up to three optional one-year extensions.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Installation and maintenance of SIP trunk services
- Compatible with NEC SV9500 UMGi
- Providing redundancy
- Failover capabilities
- QoS
- CoS
- Security
REQUIRED ATTACHMENTS
9- Exhibit A: Responder Information and Receipt of Addenda
- Exhibit B: References
- Exhibit C: Certification and Contract Offer
- Service Level Agreement (SLA)
- Master Agreement Template
- Pricing Sheets
- Detailed network and service architecture diagram
- Project Implementation Plan
- W9
- Submit to
- Evergreen School District No. 114, ASC - Purchasing – 2024-028, 13413 NE LeRoy Haagen Memorial Drive, Vancouver, WA 98684 (for UPS/FedEx/Courier/Hand Delivered) OR PO Box 8910, Vancouver WA 98668-8910 (for US Postal Service)
- Duration
- 36 months
- Scope location
- Vancouver, WA
- Reported agency
- Evergreen Public Schools
Questions about this RFP
How do I respond to this RFP from Evergreen School District (Clark)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Evergreen School District No. 114, ASC - Purchasing – 2024-028, 13413 NE LeRoy Haagen Memorial Drive, Vancouver, WA 98684 (for UPS/FedEx/Courier/Hand Delivered) OR PO Box 8910, Vancouver WA 98668-8910 (for US Postal Service). For questions, contact Rob Gardner, Lidio Cardoso, Brad Dorsett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Evergreen School District (Clark) in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Gardner, Lidio Cardoso, Brad Dorsett. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation and maintenance of SIP trunk services, compatible with NEC SV9500 UMGi, providing redundancy, failover capabilities, QoS, CoS, and security.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (36 points), Response to Scope of Work and Technical Requirements (31 points), Proof of Financial Stability (13 points), Reputation and References (10 points), Total Long-Term Cost to the Distric..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Evergreen School District (Clark)?
All active and historical solicitations from Evergreen School District (Clark) are tracked and searchable. As a school agency, Evergreen School District (Clark) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Responder Information and Receipt of Addenda, Exhibit B: References, Exhibit C: Certification and Contract Offer, Service Level Agreement (SLA), Master Agreement Template, Pricing Sheets, D. Review the full document from Evergreen School District (Clark) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vancouver, WA. Review the full solicitation for detailed scope requirements.