Evart Public Schools - E-Rate Network Infrastructure and Fiber Maintenance Services RFP 2027 - 270002533
Evart Public SchoolsSchool · Evart, MI- Due
- Nov 20, 2026
- 18 days left
- Posted
- Oct 23, 2026
- Primary contact
- Kevin Beilfuss
- (231) 734-3376
The 30-second brief
Evart Public Schools is seeking proposals for E-Rate funding year 2027 network infrastructure upgrades, internal connections, and fiber maintenance services in Evart, MI. Category 1 services include lit fiber maintenance for 2.0133 miles of private fiber network with speeds from 10Gb to 40Gb. Category 2 services include HPE Aruba switches and associated parts (approximately 3 of R8N87B, 18 of R8N85B, 17 of J4858D, 3 of J4859D) or equivalent, along with basic maintenance of internal connections. All quotes must be emailed and clearly marked E-rate bid by the submission deadline of November 20, 2026. Implementation is contingent upon E-rate funding approval by the SLD, enrollments, and budgetary requirements. Bidders must have an E-rate SPIN, a 2027 Service Provider Annual Certification Form 473 on file with USAC, and active SAM.gov registration. Evaluation criteria include prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the timeframe.
Lit fiber maintenance (2.0133 miles, 10Gb to 40Gb); HPE Aruba R8N87B or equivalent (qty approx 3); HPE Aruba R8N85B or equivalent (qty approx 18); HPE Aruba J4858D or equivalent (qty approx 17); HPE Aruba J4859D or equivalent (qty approx 3); Switch maintenance and associated parts
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
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Summary
Evart Public Schools is seeking proposals for E-Rate funding year 2027 network infrastructure upgrades, internal connections, and fiber maintenance services in Evart, MI. Category 1 services include lit fiber maintenance for 2.0133 miles of private fiber network with speeds from 10Gb to 40Gb.
Category 2 services include HPE Aruba switches and associated parts (approximately 3 of R8N87B, 18 of R8N85B, 17 of J4858D, 3 of J4859D) or equivalent, along with basic maintenance of internal connections. All quotes must be emailed and clearly marked E-rate bid by the submission deadline of November 20, 2026. Implementation is contingent upon E-rate funding approval by the SLD, enrollments, and budgetary requirements. Bidders must have an E-rate SPIN, a 2027 Service Provider Annual Certification Form 473 on file with USAC, and active SAM.gov registration. Evaluation criteria include prices/charges, prior experience, understanding of needs, personnel qualifications, completeness of response, and capability to complete the installation within the timeframe.
EVALUATION CRITERIA
Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the installation/service within the required timeframe
REQUIRED DELIVERABLES
6- Lit fiber maintenance (2.0133 miles, 10Gb to 40Gb)
- HPE Aruba R8N87B or equivalent (qty approx 3)
- HPE Aruba R8N85B or equivalent (qty approx 18)
- HPE Aruba J4858D or equivalent (qty approx 17)
- HPE Aruba J4859D or equivalent (qty approx 3)
- Switch maintenance and associated parts
REQUIRED ATTACHMENTS
2027 Service Provider Annual Certification Form 473
- Submit to
- [email protected] and [email protected]
- Scope location
- Evart, MI
Questions about this RFP
How do I respond to this RFP from Evart Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Kevin Beilfuss.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Evart Public Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kevin Beilfuss at (231) 734-3376. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lit fiber maintenance (2.0133 miles, 10Gb to 40Gb); HPE Aruba R8N87B or equivalent (qty approx 3); HPE Aruba R8N85B or equivalent (qty approx 18); HPE Aruba J4858D or equivalent (qty approx 17); HPE Aruba J4859D or equivalent (qty approx 3); Switch maintenance and associated parts. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices/charges, Prior experience, Understanding of needs, Personnel qualifications, Completeness of response and adherence to bid specifications, Capability of the bidder to successfully complete the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Evart Public Schools?
All active and historical solicitations from Evart Public Schools are tracked and searchable. As a school agency, Evart Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2027 Service Provider Annual Certification Form 473. Review the full document from Evart Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evart, MI. Review the full solicitation for detailed scope requirements.