Ela Township Managed IT Services RFP ELAIT2026-02
Town of ElaCity · Lake Zurich, IL- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 10, 2026
- Contract term
- 3 years
- Primary contact
- Ted Marciniak
- (847) 438-7823
The 30-second brief
Ela Township is seeking proposals for comprehensive Managed IT services including cybersecurity, network administration, and cloud management. Proposals are due by August 21, 2026.
Executive Summary, AI Use Statement, Company Profile, Experience and Qualifications, Proposed Service Approach, Technical Capabilities, Cybersecurity Services, Service Level Agreement, Pricing Proposal, Transition and Onboarding Plan, References
Qualifications and Experience (25), Technical Approach and Scope of Services (25), Service Levels and Customer Support (20), Cost Proposal and Overall Value (20), References and Past Performance (10)
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Summary
Ela Township is seeking proposals for comprehensive Managed IT services including cybersecurity, network administration, and cloud management. Proposals are due by August 21, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Executive Summary
- AI Use Statement
- Company Profile
- Experience and Qualifications
- Proposed Service Approach
- Technical Capabilities
- Cybersecurity Services
- Service Level Agreement
- Pricing Proposal
- Transition and Onboarding Plan
- References
REQUIRED ATTACHMENTS
7- AI Use Statement
- Service Level Agreement
- Pricing Proposal
- Three Client References
- Certificate of Insurance
- W-9
- Authorized Signature
REQUIRED STAFFING
5- Submit to
- 1155 E Route 22, Lake Zurich, IL 60047
- Scope location
- Lake Zurich, IL
- Reported agency
- Ela Township
Questions about this RFP
How do I respond to this RFP from Town of Ela?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1155 E Route 22, Lake Zurich, IL 60047. For questions, contact Ted Marciniak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Ela in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ted Marciniak at (847) 438-7823. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Manager, Technical Lead, Technical Staff, Help Desk Technicians, Engineers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, AI Use Statement, Company Profile, Experience and Qualifications, Proposed Service Approach, Technical Capabilities, Cybersecurity Services, Service Level Agreement, Pricing Proposal, Transition and Onboarding Plan, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (25), Technical Approach and Scope of Services (25), Service Levels and Customer Support (20), Cost Proposal and Overall Value (20), References and Past Performance (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Ela?
All active and historical solicitations from Town of Ela are tracked and searchable. As a city agency, Town of Ela regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: AI Use Statement, Service Level Agreement, Pricing Proposal, Three Client References, Certificate of Insurance, W-9, Authorized Signature. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Ela for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Zurich, IL. Review the full solicitation for detailed scope requirements.