Educational Service Center of Central Ohio - Webcasting Services and Technical Support RFP - OCALICONLINE 2026
ESC of Central OhioSchool · Columbus, OH- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 12, 2026
- Contract term
- 1 year
- Primary contact
- Nathan Ticknor
The 30-second brief
The Educational Service Center of Central Ohio (ESCCO) on behalf of OCALI seeks proposals for virtual event webcasting services and technical support for OCALICONLINE 2026, held November 17-20, 2026. The contractor will provide sufficient qualified technicians to support up to fourteen concurrent Zoom meeting sessions per conference day, facilitate tech checks for presenters, manage event execution, record sessions to Zoom cloud, integrate ASL interpreter video feeds, and manage host and co-host roles. The event supports up to 2,000 concurrent users across multiple conference days with video-on-demand continuing through January 11, 2027. Optional services include backup session recordings, keynote streaming service up to 3,000 concurrent users, and on-site livestream production in Columbus, Ohio. Proposals are due by 4:00 pm EDT on July 2, 2026.
Knowledge and experience building and supporting virtual events and livestreaming, Organizational capacity and experience to perform required services, Narrative response describing and detailing how Respondent would use its expertise, technologies, and resources, Evidence of recent successful implementation of services similar to the scope of work, Evidence of knowledge and experience in supporting and/or meeting the accessibility needs of individuals with autism, and/or sensory disabilities, Overall impression of proposal
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Summary
The Educational Service Center of Central Ohio (ESCCO) on behalf of OCALI seeks proposals for virtual event webcasting services and technical support for OCALICONLINE 2026, held November 17-20, 2026.
The contractor will provide sufficient qualified technicians to support up to fourteen concurrent Zoom meeting sessions per conference day, facilitate tech checks for presenters, manage event execution, record sessions to Zoom cloud, integrate ASL interpreter video feeds, and manage host and co-host roles. The event supports up to 2,000 concurrent users across multiple conference days with video-on-demand continuing through January 11, 2027. Optional services include backup session recordings, keynote streaming service up to 3,000 concurrent users, and on-site livestream production in Columbus, Ohio. Proposals are due by 4:00 pm EDT on July 2, 2026.
EVALUATION CRITERIA
Knowledge and experience building and supporting virtual events and livestreaming, Organizational capacity and experience to perform required services, Narrative response describing and detailing how Respondent would use its expertise, technologies, and resources, Evidence of recent successful implementation of services similar to the scope of work, Evidence of knowledge and experience in supporting and/or meeting the accessibility needs of individuals with autism, and/or sensory disabilities, Overall impression of proposal
- Submit to
- [email protected]
- Scope location
- Columbus, OH
- Reported agency
- Educational Service Center of Central Ohio
Questions about this RFP
How do I respond to this RFP from ESC of Central Ohio?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. Submissions should be delivered to: [email protected]. For questions, contact Nathan Ticknor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including ESC of Central Ohio in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathan Ticknor. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge and experience building and supporting virtual events and livestreaming, Organizational capacity and experience to perform required services, Narrative response describing and detailing how..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from ESC of Central Ohio?
All active and historical solicitations from ESC of Central Ohio are tracked and searchable. As a school agency, ESC of Central Ohio regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from ESC of Central Ohio for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, OH. Review the full solicitation for detailed scope requirements.