East Bay Regional Park District Stable/Equestrian Concession RFP 2026 - Piedmont Stables
East Bay Regional Park DistrictSpecial District · Oakland, CA- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Business Services Manager
The 30-second brief
The East Bay Regional Park District is seeking proposals for the maintenance, management, and operation of the Piedmont Stables equestrian concession located in Dr. Aurelia Reinhardt Redwood Regional Park, Oakland, CA. The facility features an indoor 43-stall stable, indoor and outdoor arenas, paddocks, hay barn, and a caretaker residence. Services include horse boarding, individual and group instruction, guided rental rides, and community outreach. The contract term is one year with four optional one-year extensions. Proposers must provide financial documentation, a proposed annual budget, and references. A mandatory site visit is scheduled for September 8, 2026, at 10:00 am. Digital proposals are due by 4:00 p.m. on September 21, 2026. Minimum required fees include a 3% concession fee and a 2% maintenance fund fee based on gross receipts.
Finances and Staff (25 points), Equestrian Management Experience (25 points), Building and Grounds Maintenance (25 points), Customer Service and Teamwork (25 points), Good Legal Standing (Pass/Fail)
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Summary
The East Bay Regional Park District is seeking proposals for the maintenance, management, and operation of the Piedmont Stables equestrian concession located in Dr.
Aurelia Reinhardt Redwood Regional Park, Oakland, CA. The facility features an indoor 43-stall stable, indoor and outdoor arenas, paddocks, hay barn, and a caretaker residence. Services include horse boarding, individual and group instruction, guided rental rides, and community outreach. The contract term is one year with four optional one-year extensions. Proposers must provide financial documentation, a proposed annual budget, and references. A mandatory site visit is scheduled for September 8, 2026, at 10:00 am. Digital proposals are due by 4:00 p.m. on September 21, 2026. Minimum required fees include a 3% concession fee and a 2% maintenance fund fee based on gross receipts.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Proposal Letter
- Financial Documentation (3 years bank statements/tax returns)
- Proposed Annual Budget
- List of Rates
- Employee Rate of Pay
- Proposed Fees
- References
REQUIRED STAFFING
concession manager, clerical
- Submit to
- [email protected]
- Scope location
- Oakland, CA
Questions about this RFP
How do I respond to this RFP from East Bay Regional Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Business Services Manager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Bay Regional Park District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Business Services Manager. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: concession manager, clerical. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Finances and Staff (25 points), Equestrian Management Experience (25 points), Building and Grounds Maintenance (25 points), Customer Service and Teamwork (25 points), Good Legal Standing (Pass/Fail)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from East Bay Regional Park District?
All active and historical solicitations from East Bay Regional Park District are tracked and searchable. As a special district agency, East Bay Regional Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Letter, Financial Documentation (3 years bank statements/tax returns), Proposed Annual Budget, List of Rates, Employee Rate of Pay, Proposed Fees, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from East Bay Regional Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oakland, CA. Review the full solicitation for detailed scope requirements.