East Aurora School District 131 RFP #2026 School Beverage Contract
Aurora East USD 131School · Aurora, IL- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Jan 16, 2026
- Contract term
- 3 years
- Primary contact
- Dr. Michael Engel
- 630-299-5545
The 30-second brief
Seeking proposals for an exclusive 3-year contract, with two 1-year renewal options, for school beverage services. The contract includes vending machines, concession operations, and athletic events. Proposals are due February 6, 2026.
Provision of beverages through vending machines and other channels, including maintenance, stocking, and customer service.
Award will be based on fees charged, experience, reputation, financial stability, and strict compliance with RFP terms and conditions.
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Summary
Seeking proposals for an exclusive 3-year contract, with two 1-year renewal options, for school beverage services. The contract includes vending machines, concession operations, and athletic events. Proposals are due February 6, 2026.
EVALUATION CRITERIA
5- Award will be based on fees charged
- Experience
- Reputation
- Financial stability
- Strict compliance with RFP terms and conditions
REQUIRED DELIVERABLES
4- Provision of beverages through vending machines and other channels
- Including maintenance
- Stocking
- Customer service
REQUIRED ATTACHMENTS
14- Vendor Information Summary
- Sample Monthly Commission Report
- Annual Marketing/School Program Support Summary
- Athletic Support Kits Description
- Signed RFP
- Vendor Information and Authorization form
- Acknowledgement of Addendum form
- Certificate of Eligibility to Submit Proposal
- Anti-Collusion Certification
- Hold Harmless Certification
- Drug Free Workplace Certification
- Vendor Experience form
- Proposal Worksheet
- Attachments
- Submit to
- East Aurora School District 131, Administrative Center, 310 Seminary Avenue, Aurora, IL 60505
- Duration
- 24 months
- Scope location
- East Aurora School District 131 schools and facilities
- Reported agency
- East Aurora School District 131
Questions about this RFP
How do I respond to this RFP from Aurora East USD 131?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: East Aurora School District 131, Administrative Center, 310 Seminary Avenue, Aurora, IL 60505. For questions, contact Dr. Michael Engel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Aurora East USD 131 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dr. Michael Engel at 630-299-5545. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provision of beverages through vending machines and other channels, including maintenance, stocking, and customer service.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be based on fees charged, experience, reputation, financial stability, and strict compliance with RFP terms and conditions." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Aurora East USD 131?
All active and historical solicitations from Aurora East USD 131 are tracked and searchable. As a school agency, Aurora East USD 131 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Summary, Sample Monthly Commission Report, Annual Marketing/School Program Support Summary, Athletic Support Kits Description, Signed RFP, Vendor Information and Authorization form,. Review the full document from Aurora East USD 131 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Aurora School District 131 schools and facilities. Review the full solicitation for detailed scope requirements.