Douglas County Landfill Leachate Storage Engineering Design RFP #240 - 2026
Douglas CountyCounty · Roseburg, OR- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Duration
- 24 months
- Primary contact
- Kimberle Taylor
- (541) 440-4519
The 30-second brief
Douglas County Solid Waste Department is requesting proposals for engineering design services associated with the installation of a 750,000-gallon glass-fused-to-steel bolted leachate storage tank at the County landfill. The project scope includes preliminary engineering, final design and contract documents, bidding phase services, and construction administration/inspection (CA/CEI). Key tasks involve structural and foundation concepts, piping connections, corrosion protection, and geotechnical assessment review. A mandatory pre-bid meeting is scheduled for March 9, 2026, at 9:00 a.m. in Roseburg, OR. Proposals are due by March 24, 2026, at 2:00 p.m. Evaluation is based on a two-phase process: Phase One (Qualifications, 85 points) and Phase Two (Pricing Proposal, 15 points).
Preliminary engineering drawings, Design documentation, Engineer's Opinions of Probable Construction Cost, Final construction drawings, Technical specifications, Bid-phase addenda, Technical responses, Construction inspection reports, Record drawings, Project closeout materials
Project Approach and Methodology (25), Relevant Experience and Record of Past Performance (20), Key Personnel Qualifications & References (15), Construction Administration & Inspection Approach (10), Schedule & Project Management (10), Quality Control & Risk Management (5), Pricing Proposal (15)
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Summary
Douglas County Solid Waste Department is requesting proposals for engineering design services associated with the installation of a 750,000-gallon glass-fused-to-steel bolted leachate storage tank at the County landfill.
The project scope includes preliminary engineering, final design and contract documents, bidding phase services, and construction administration/inspection (CA/CEI). Key tasks involve structural and foundation concepts, piping connections, corrosion protection, and geotechnical assessment review. A mandatory pre-bid meeting is scheduled for March 9, 2026, at 9:00 a.m. in Roseburg, OR. Proposals are due by March 24, 2026, at 2:00 p.m. Evaluation is based on a two-phase process: Phase One (Qualifications, 85 points) and Phase Two (Pricing Proposal, 15 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Preliminary engineering drawings
- Design documentation
- Engineer's Opinions of Probable Construction Cost
- Final construction drawings
- Technical specifications
- Bid-phase addenda
- Technical responses
- Construction inspection reports
- Record drawings
- Project closeout materials
REQUIRED ATTACHMENTS
6- Proposer Certification & Identification Form
- Proposed Contract
- Cover Letter
- Management Plan
- Organizational Chart
- References
REQUIRED STAFFING
individual or labor classification
- Submit to
- 1036 SE Douglas Avenue, CH Rm 301, Roseburg, OR 97470
- Scope location
- Roseburg, OR
Questions about this RFP
How do I respond to this RFP from Douglas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1036 SE Douglas Avenue, CH Rm 301, Roseburg, OR 97470. For questions, contact Kimberle Taylor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Douglas County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberle Taylor at (541) 440-4519. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: individual or labor classification. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Preliminary engineering drawings, Design documentation, Engineer's Opinions of Probable Construction Cost, Final construction drawings, Technical specifications, Bid-phase addenda, Technical responses, Construction inspection reports, Record drawings, Project closeout materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach and Methodology (25), Relevant Experience and Record of Past Performance (20), Key Personnel Qualifications & References (15), Construction Administration & Inspection Approach (10),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Douglas County?
All active and historical solicitations from Douglas County are tracked and searchable. As a county agency, Douglas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 24 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Certification & Identification Form, Proposed Contract, Cover Letter, Management Plan, Organizational Chart, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Douglas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Roseburg, OR. Review the full solicitation for detailed scope requirements.