Department of Retirement Systems - Court Reporting Services - RFP 26-07 2026
Washington Department of Retirement SystemsState · Tumwater, WA- Due
- Nov 19, 2026
- 23 days left
- Posted
- Oct 14, 2026
- Contract term
- 3 years
- Primary contact
- Wendy Kancianich
- (360) 664-7231
The 30-second brief
The Washington State Department of Retirement Systems is seeking legal, court-certified court reporting services for its Appeals Unit, including pre-hearing conferences, oral arguments, and hearings. Services will be provided in person throughout Washington or electronically using Zoom or another web-based service, and may include legal transcription of electronically recorded pre-hearing conferences and oral arguments before Presiding Officers. The initial period of performance runs from contract execution through December 30, 2029, with an option to extend for up to three additional years. Proposals are due by November 19, 2026, at 3:00 p.m. PDT. Vendors must meet minimum qualifications including certification under RCW 18.145.080 and at least 5 years of experience as a court reporting organization.
Certified transcripts of legal proceedings, Pre-hearing conferences, Oral arguments, And hearings
Technical Proposal, Qualifications, training, and experience of the firm, Fee Proposal, Executive Order 18-03 – Workers’ Rights, Certified Small Business
Get the decision makers at Washington Department of Retirement Systems before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The Washington State Department of Retirement Systems is seeking legal, court-certified court reporting services for its Appeals Unit, including pre-hearing conferences, oral arguments, and hearings.
Services will be provided in person throughout Washington or electronically using Zoom or another web-based service, and may include legal transcription of electronically recorded pre-hearing conferences and oral arguments before Presiding Officers. The initial period of performance runs from contract execution through December 30, 2029, with an option to extend for up to three additional years. Proposals are due by November 19, 2026, at 3:00 p.m. PDT. Vendors must meet minimum qualifications including certification under RCW 18.145.080 and at least 5 years of experience as a court reporting organization.
EVALUATION CRITERIA
7- Technical Proposal
- Qualifications
- Training
- Experience of the firm
- Fee Proposal
- Executive Order 18-03 – Workers’ Rights
- Certified Small Business
REQUIRED DELIVERABLES
4- Certified transcripts of legal proceedings
- Pre-hearing conferences
- Oral arguments
- Hearings
REQUIRED ATTACHMENTS
5- Non-cost proposal
- Questionnaire Attachment C
- Cost proposal
- Bidder’s Information
- Declaration and Certification
REQUIRED STAFFING
court reporter
- Submit to
- https://fortress.wa.gov/ga/webs/home.html
- Duration
- 38 months
- Scope location
- Tumwater, WA
- Reported agency
- Department of Retirement Systems
Questions about this RFP
How do I respond to this RFP from Washington Department of Retirement Systems?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://fortress.wa.gov/ga/webs/home.html. For questions, contact Wendy Kancianich.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Department of Retirement Systems in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wendy Kancianich at (360) 664-7231. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: court reporter. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Certified transcripts of legal proceedings, Pre-hearing conferences, Oral arguments, And hearings. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal, Qualifications, training, and experience of the firm, Fee Proposal, Executive Order 18-03 – Workers’ Rights, Certified Small Business" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington Department of Retirement Systems?
All active and historical solicitations from Washington Department of Retirement Systems are tracked and searchable. As a state agency, Washington Department of Retirement Systems regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-cost proposal, Questionnaire Attachment C, Cost proposal, Bidder’s Information, Declaration and Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Washington Department of Retirement Systems for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tumwater, WA. Review the full solicitation for detailed scope requirements.