Department of Homeland Security and Emergency Management System of Record RFP 27-79500-27-0008
New Mexico Department of Homeland Security and Emergency Management | State of New MexicoState · Santa Fe, NM- Due
- Nov 9, 2026
- 6 days left
- Posted
- Oct 9, 2026
- Contract term
- 5 years
- Primary contact
- Megan Martinez
- (505) 373-7365
The 30-second brief
The Department of Homeland Security and Emergency Management seeks proposals from qualified offerors to provide a Disaster Recovery Grant Management Software application and System of Record (SOR) platform for CDBG-DR funded programs in compliance with HUD requirements. The system will support the Building Resiliency Center (BRC), New Mexico Home Recovery Program (HRP), Post-Disaster Infrastructure Investment Program (PDIIP), and Disaster Resilience Planning Program (DRPP) across San Miguel, Mora, Lincoln, Chaves, San Juan, and Rio Arriba counties, and the Mescalero Apache Tribe. Required features include public-facing application portals, dashboards, case management and underwriting workflows, construction management tracking, document storage, data integration, migration, and comprehensive tracking and reporting. The initial contract term is five years with two one-year renewal options, not to exceed seven years. Proposals are due by November 9, 2026, at 5:00 PM MST/MDT via electronic submission on the Dropbox system. An optional pre-proposal conference will be held via Microsoft Teams on October 20, 2026. Evaluation criteria include technical specifications, organizational experience, references, mandatory standards compliance, oral presentations, and cost.
Internal facing system for Building Resiliency Center staff, Online public-facing portal for applicants to apply to New Mexico's Home Recovery program, Internal-facing systems for New Mexico Home Recovery Program staff, Internal-facing systems for Post Disaster Infrastructure Investment Program staff, Internal-facing systems for Disaster Resiliency Planning Program staff, Data Integration, Migration, And Security, Tracking and Reporting, Training and Technical Assistance
Organizational Experience (500), Organizational References (50), Mandatory Specifications (Pass/Fail), Desirable Specifications (50), Letter of Transmittal (Pass/Fail), Campaign Contribution Disclosure Form (Pass/Fail), Oral Presentation (100), Cost (50)
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Summary
The Department of Homeland Security and Emergency Management seeks proposals from qualified offerors to provide a Disaster Recovery Grant Management Software application and System of Record (SOR) platform for CDBG-DR funded programs in compliance with HUD requirements.
The system will support the Building Resiliency Center (BRC), New Mexico Home Recovery Program (HRP), Post-Disaster Infrastructure Investment Program (PDIIP), and Disaster Resilience Planning Program (DRPP) across San Miguel, Mora, Lincoln, Chaves, San Juan, and Rio Arriba counties, and the Mescalero Apache Tribe. Required features include public-facing application portals, dashboards, case management and underwriting workflows, construction management tracking, document storage, data integration, migration, and comprehensive tracking and reporting. The initial contract term is five years with two one-year renewal options, not to exceed seven years. Proposals are due by November 9, 2026, at 5:00 PM MST/MDT via electronic submission on the Dropbox system. An optional pre-proposal conference will be held via Microsoft Teams on October 20, 2026. Evaluation criteria include technical specifications, organizational experience, references, mandatory standards compliance, oral presentations, and cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Internal facing system for Building Resiliency Center staff, Online public-facing portal for applicants to apply to New Mexico's Home Recovery program, Internal-facing systems for New Mexico Home Recovery Program staff, Internal-facing systems for Post Disaster Infrastructure Investment Program staff, Internal-facing systems for Disaster Resiliency Planning Program staff, Data Integration, Migration, And Security, Tracking and Reporting, Training and Technical Assistance
REQUIRED ATTACHMENTS
8- Signed Letter of Transmittal
- Signed Campaign Contribution Disclosure Form
- Table of Contents
- Response to Contract Terms and Conditions
- Offeror's Additional Terms and Conditions
- Response to Specifications
- Completed Cost Estimate SOR Form (APPENDIX F)
- Organizational References
REQUIRED STAFFING
9- Submit to
- https://www.dropbox.com/request/uubqoaumsz3z2kmw1sgq
- Duration
- 84 months
- Scope location
- Santa Fe, New Mexico
- Reported agency
- Department of Homeland Security and Emergency Management
Questions about this RFP
How do I respond to this RFP from New Mexico Department of Homeland Security and Emergency Management | State of New Mexico?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/uubqoaumsz3z2kmw1sgq. For questions, contact Megan Martinez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Mexico Department of Homeland Security and Emergency Management | State of New Mexico in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Megan Martinez at (505) 373-7365. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Solution Architect, Application Configuration Specialist, Integration Developer, Data Migration Specialist, Reporting Developer, Quality Assurance, Training Specialist, Technical Support Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Internal facing system for Building Resiliency Center staff, Online public-facing portal for applicants to apply to New Mexico's Home Recovery program, Internal-facing systems for New Mexico Home Recovery Program staff, Internal-facing systems for Post Disaster Infrastructure Investment Program staf. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Experience (500), Organizational References (50), Mandatory Specifications (Pass/Fail), Desirable Specifications (50), Letter of Transmittal (Pass/Fail), Campaign Contribution Disclosur..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Mexico Department of Homeland Security and Emergency Management | State of New Mexico?
All active and historical solicitations from New Mexico Department of Homeland Security and Emergency Management | State of New Mexico are tracked and searchable. As a state agency, New Mexico Department of Homeland Security and Emergency Management | State of New Mexico regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Letter of Transmittal, Signed Campaign Contribution Disclosure Form, Table of Contents, Response to Contract Terms and Conditions, Offeror's Additional Terms and Conditions, Response to Specifi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Mexico Department of Homeland Security and Emergency Management | State of New Mexico for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Fe, New Mexico. Review the full solicitation for detailed scope requirements.