DeKalb County School District RFP 27-807 - Landscaping and Grounds Maintenance Services, 2026
DeKalb County School DistrictSchool · Stone Mountain, GA- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Tijauna Naylor Smith
- (678) 676-1313
The 30-second brief
DeKalb County School District is requesting proposals to provide comprehensive landscaping and grounds maintenance services across district facilities. The scope includes recurring turf maintenance, mowing, edging, trimming, litter and debris removal, shrub and bed maintenance, weed control, leaf removal, playground mulch leveling, and retention pond basic maintenance. Additional unit-based services such as mulch/pine straw installation, tree trimming and removal, stump grinding, aeration, overseeding, fertilization, and irrigation repair may be authorized. Vendors must submit proposals electronically via IonWave by October 8, 2026. A mandatory virtual pre-proposal conference and a mandatory site visit were required for eligibility.
Mulch / pine straw installation, Tree trimming beyond base scope, Pond restoration or specialized maintenance, Aeration / overseeding, Fertilization and pesticide applications
Firm's Overview (20), Scope of Services (35), Firm's Relevant Experience and Expertise (20), Professional References (10), Cost Proposal (15)
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Summary
DeKalb County School District is requesting proposals to provide comprehensive landscaping and grounds maintenance services across district facilities.
The scope includes recurring turf maintenance, mowing, edging, trimming, litter and debris removal, shrub and bed maintenance, weed control, leaf removal, playground mulch leveling, and retention pond basic maintenance. Additional unit-based services such as mulch/pine straw installation, tree trimming and removal, stump grinding, aeration, overseeding, fertilization, and irrigation repair may be authorized. Vendors must submit proposals electronically via IonWave by October 8, 2026. A mandatory virtual pre-proposal conference and a mandatory site visit were required for eligibility.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Mulch / pine straw installation
- Tree trimming beyond base scope
- Pond restoration or specialized maintenance
- Aeration / overseeding
- Fertilization and pesticide applications
REQUIRED ATTACHMENTS
15- Addenda
- Audited Company Financial Statements/Company Annual Reports for 2024 and 2025
- Business License
- Certificate of Insurance
- Georgia Secretary of State
- Attachment A - Cost Proposal Form
- Attachment A1 - Cost Proposal Form
- Attachment B - Non-Collusion
- Attachment C - Conflict of Interest
- Attachment D - Critical Paragraphs
- Attachment E - Statement of Confidentiality and Non-Disclosure
- Attachment F - Suspension and Debarment Certification
- Attachment G - Immigration & Security Certification
- Attachment H - Signature Page
- Technical Proposal
REQUIRED STAFFING
3- Submit to
- https://dekalbschoolsga.ionwave.net
- Duration
- 60 months
- Scope location
- Stone Mountain, GA
Questions about this RFP
How do I respond to this RFP from DeKalb County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dekalbschoolsga.ionwave.net. For questions, contact Tijauna Naylor Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including DeKalb County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tijauna Naylor Smith at (678) 676-1313. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Crew Member, Crew Leader, Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Mulch / pine straw installation, Tree trimming beyond base scope, Pond restoration or specialized maintenance, Aeration / overseeding, Fertilization and pesticide applications. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's Overview (20), Scope of Services (35), Firm's Relevant Experience and Expertise (20), Professional References (10), Cost Proposal (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from DeKalb County School District?
All active and historical solicitations from DeKalb County School District are tracked and searchable. As a school agency, DeKalb County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda, Audited Company Financial Statements/Company Annual Reports for 2024 and 2025, Business License, Certificate of Insurance, Georgia Secretary of State, Attachment A - Cost Proposal Form, Attac. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from DeKalb County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stone Mountain, GA. Review the full solicitation for detailed scope requirements.