Culpeper County Library - Internet Access and Data Transmission Service RFP - 270000757 (2027)
Culpeper CountyCounty · Culpeper, VA- Due
- Nov 3, 2026
- Due today
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Bryan McCormick
- (540) 792-7365
The 30-second brief
Culpeper County Library is requesting proposals for Internet Access and Data Transmission Service under E-Rate Funding Year 2027 (Form 470 #270000757). The library currently receives 1 Gbps x 25 Mbps shared internet access at 271 Southgate Shopping Center, Culpeper, VA 22701-3833, and is requesting equal or greater service with a bandwidth range of 1 Gbps minimum to 5 Gbps maximum. Vendors must include pricing for at least 5 static IP addresses, router/modem lease options, monthly recurring charges (MRC), non-recurring charges (NRC), and any special construction charges (SPC). Proposals are due by November 3, 2026, and services are needed effective July 1, 2027. Contract terms of 36 or 60 months are requested, with voluntary extensions for two additional twelve-month terms.
Internet Access and Data Transmission Service, 1 Gbps to 5 Gbps bandwidth, At least 5 static IP addresses, Router/modem lease options
Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost to the Applicant, technical merit/capability of the offer, Applicant's prior experience with the vendor, local preference, meets/understands needs, completeness of vendor's proposal response
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Summary
Culpeper County Library is requesting proposals for Internet Access and Data Transmission Service under E-Rate Funding Year 2027 (Form 470 #270000757).
The library currently receives 1 Gbps x 25 Mbps shared internet access at 271 Southgate Shopping Center, Culpeper, VA 22701-3833, and is requesting equal or greater service with a bandwidth range of 1 Gbps minimum to 5 Gbps maximum. Vendors must include pricing for at least 5 static IP addresses, router/modem lease options, monthly recurring charges (MRC), non-recurring charges (NRC), and any special construction charges (SPC). Proposals are due by November 3, 2026, and services are needed effective July 1, 2027. Contract terms of 36 or 60 months are requested, with voluntary extensions for two additional twelve-month terms.
EVALUATION CRITERIA
8- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Overall/long-term cost to the Applicant
- Technical merit/capability of the offer
- Applicant's prior experience with the vendor
- Local preference
- Meets/understands needs
- Completeness of vendor's proposal response
REQUIRED DELIVERABLES
4- Internet Access and Data Transmission Service
- 1 Gbps to 5 Gbps bandwidth
- At least 5 static IP addresses
- Router/modem lease options
REQUIRED ATTACHMENTS
4- Applicant name
- Form 470 number
- SPIN (Service Provider Identification Number)
- Service provider's terms and conditions
- Duration
- 60 months
- Scope location
- Culpeper, VA
- Reported agency
- Culpeper County Library
Questions about this RFP
How do I respond to this RFP from Culpeper County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Bryan McCormick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Culpeper County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan McCormick at (540) 792-7365. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Internet Access and Data Transmission Service, 1 Gbps to 5 Gbps bandwidth, At least 5 static IP addresses, Router/modem lease options. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost to the Applicant, technical merit/capability of the offer, Applicant's prior experience with the vendor, local prefere..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Culpeper County?
All active and historical solicitations from Culpeper County are tracked and searchable. As a county agency, Culpeper County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN (Service Provider Identification Number), Service provider's terms and conditions. Review the full document from Culpeper County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Culpeper, VA. Review the full solicitation for detailed scope requirements.