Cullman County Commission - Procurement Card Program Administration RFP 2026
Cullman CountyCounty · Cullman, AL- Due
- Dec 2, 2026
- 29 days left
- Posted
- Oct 19, 2026
- Primary contact
- John Bullard
The 30-second brief
The Cullman County Commission is soliciting proposals from qualified financial institutions or card program providers to administer a secure, compliant, and audit-ready Procurement Card (P-Card) Program. The County seeks to modernize purchasing processes by implementing a P-Card system that enhances operational efficiency, strengthens internal controls, and integrates with Harris Smartfusion for financial management. Key requirements include card issuance and configuration, an online management platform, ERP integration with mobile receipt scanning, security and fraud prevention, emergency continuity features, and dedicated training and customer support. Proposals are due by December 2, 2026, with questions due by November 4, 2026. Evaluation criteria focus on compliance, MCC controls and system integration, security capabilities, governmental experience, training, and cost/rebate value.
Compliance with RFP requirements, Strength of MCC controls and system integration, Security and fraud-prevention capabilities, Experience with governmental clients, Training and customer support, Cost, rebates, and overall value, Quality of reporting tools and audit readiness
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Summary
The Cullman County Commission is soliciting proposals from qualified financial institutions or card program providers to administer a secure, compliant, and audit-ready Procurement Card (P-Card) Program.
The County seeks to modernize purchasing processes by implementing a P-Card system that enhances operational efficiency, strengthens internal controls, and integrates with Harris Smartfusion for financial management. Key requirements include card issuance and configuration, an online management platform, ERP integration with mobile receipt scanning, security and fraud prevention, emergency continuity features, and dedicated training and customer support. Proposals are due by December 2, 2026, with questions due by November 4, 2026. Evaluation criteria focus on compliance, MCC controls and system integration, security capabilities, governmental experience, training, and cost/rebate value.
EVALUATION CRITERIA
9- Compliance with RFP requirements
- Strength of MCC controls and system integration
- Security and fraud-prevention capabilities
- Experience with governmental clients
- Training and customer support
- Cost
- Rebates
- Overall value
- Quality of reporting tools and audit readiness
- Submit to
- [email protected] and copy [email protected]
- Scope location
- Cullman, AL
- Reported agency
- Cullman County Commission
Questions about this RFP
How do I respond to this RFP from Cullman County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Submissions should be delivered to: [email protected] and copy [email protected]. For questions, contact John Bullard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cullman County in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Bullard. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with RFP requirements, Strength of MCC controls and system integration, Security and fraud-prevention capabilities, Experience with governmental clients, Training and customer support, Cost..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cullman County?
All active and historical solicitations from Cullman County are tracked and searchable. As a county agency, Cullman County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Cullman County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cullman, AL. Review the full solicitation for detailed scope requirements.