Covina-Valley Unified School District Fiber Optic WAN Services RFP 15-16-107
Covina-Valley UnifiedSchool · Covina, CA- Due
- Jan 22, 2016
- Deadline passed
- Posted
- Dec 8, 2015
- Contract term
- 10 years
- Primary contact
- Robin Harbert
- (626) 974-7000
The 30-second brief
The Covina-Valley Unified School District (CVUSD) is soliciting proposals for districtwide high-speed leased lit or dark fiber Wide Area Network (WAN) services under RFP No. 15-16-107. The project connects 18 site locations, requiring a minimum of 10 Gbps to each elementary, middle, and high school, with scalability up to 100 Gbps. Vendors may propose lit or dark fiber solutions with preferred active/passive ring topologies for terms of 36, 60, or 120 months. This is an E-Rate Year 19 project; vendors must provide a valid SPIN and FCC-FRN and comply with all E-Rate program regulations. Proposals are due January 22, 2016, at 2:00 PM PST. An optional pre-bid conference and job walk is scheduled for December 14, 2015.
Cover Letter, Relevant Qualifications and Experience, Project Team, Project Timeline and Cutover Plan, Reference List, Litigation/Insurance Claims History, Service Information, Letters of Recommendation, Fees/Service Schedule (Attachment A), Bid Bond, Non Collusion Affidavit, Vendor's Certificate Regarding Workers' Compensation, Conduct Rules for Vendors, Disbarment and Suspension Certificate, Iran Contracting Act Form
Eligible Price/Charges (30%), Ineligible Price/Charges (15%), Technical Response (10%), Qualifications (10%), Customer Service/Satisfaction (10%), Estimated Build Out Time (15%), Proposal (10%)
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Summary
The Covina-Valley Unified School District (CVUSD) is soliciting proposals for districtwide high-speed leased lit or dark fiber Wide Area Network (WAN) services under RFP No. 15-16-107.
The project connects 18 site locations, requiring a minimum of 10 Gbps to each elementary, middle, and high school, with scalability up to 100 Gbps. Vendors may propose lit or dark fiber solutions with preferred active/passive ring topologies for terms of 36, 60, or 120 months. This is an E-Rate Year 19 project; vendors must provide a valid SPIN and FCC-FRN and comply with all E-Rate program regulations. Proposals are due January 22, 2016, at 2:00 PM PST. An optional pre-bid conference and job walk is scheduled for December 14, 2015.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
15- Cover Letter
- Relevant Qualifications and Experience
- Project Team
- Project Timeline and Cutover Plan
- Reference List
- Litigation/Insurance Claims History
- Service Information
- Letters of Recommendation
- Fees/Service Schedule (Attachment A)
- Bid Bond
- Non Collusion Affidavit
- Vendor's Certificate Regarding Workers' Compensation
- Conduct Rules for Vendors
- Disbarment and Suspension Certificate
- Iran Contracting Act Form
REQUIRED ATTACHMENTS
7- Attachment A
- Attachment B
- Bid Bond
- Non-Collusion Affidavit
- Workers' Compensation Certificate
- Disbarment and Suspension Certificate
- Iran Contracting Act Form
REQUIRED STAFFING
Lead Person, Key Team Members
- Submit to
- Purchasing Department, 519 E Badillo Street, Covina, CA 91723
- Duration
- 120 months
- Scope location
- Covina, CA
- Reported agency
- Covina-Valley Unified School District
Questions about this RFP
How do I respond to this RFP from Covina-Valley Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2016. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 519 E Badillo Street, Covina, CA 91723. For questions, contact Robin Harbert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Covina-Valley Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin Harbert at (626) 974-7000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lead Person, Key Team Members. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Relevant Qualifications and Experience, Project Team, Project Timeline and Cutover Plan, Reference List, Litigation/Insurance Claims History, Service Information, Letters of Recommendation, Fees/Service Schedule (Attachment A), Bid Bond, Non Collusion Affidavit, Vendor's Certificate Re. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Eligible Price/Charges (30%), Ineligible Price/Charges (15%), Technical Response (10%), Qualifications (10%), Customer Service/Satisfaction (10%), Estimated Build Out Time (15%), Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Covina-Valley Unified?
All active and historical solicitations from Covina-Valley Unified are tracked and searchable. As a school agency, Covina-Valley Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Bid Bond, Non-Collusion Affidavit, Workers' Compensation Certificate, Disbarment and Suspension Certificate, Iran Contracting Act Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Covina-Valley Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Covina, CA. Review the full solicitation for detailed scope requirements.