Covina-Valley Unified School District Copper Cabling Upgrade RFP 15-16-104
Covina-Valley UnifiedSchool · Covina, CA- Due
- Dec 28, 2015
- Deadline passed
- Posted
- Nov 13, 2015
- Contract term
- 1 year
- Primary contact
- Robin Harbert
- (626) 974-7000
The 30-second brief
Covina-Valley Unified School District is soliciting proposals for a district-wide copper cabling upgrade under RFP No. 15-16-104 for E-Rate Year 19. The project objective is to rewire and terminate all data cables with CAT6 from MDF/IDF to rooms across 18 site locations, including elementary, middle, and high schools. Requirements include a minimum of 4 data connections per room (2 rewire, 2 new) and 2 externally terminated cables at each entryway. Vendors must participate in the E-Rate program, providing a SPIN and FCC-FRN. A mandatory pre-bid conference and job walk is scheduled for November 23, 2015, at 9:00 AM. Proposals are due by December 28, 2015, at 2:00 PM PST.
Original proposal, Two bind copies, One CD copy, Electronic version via email
Price, functional and service level requirements, service architecture quality, support procedures, billing competence, vendor reputation
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Summary
Covina-Valley Unified School District is soliciting proposals for a district-wide copper cabling upgrade under RFP No. 15-16-104 for E-Rate Year 19.
The project objective is to rewire and terminate all data cables with CAT6 from MDF/IDF to rooms across 18 site locations, including elementary, middle, and high schools. Requirements include a minimum of 4 data connections per room (2 rewire, 2 new) and 2 externally terminated cables at each entryway. Vendors must participate in the E-Rate program, providing a SPIN and FCC-FRN. A mandatory pre-bid conference and job walk is scheduled for November 23, 2015, at 9:00 AM. Proposals are due by December 28, 2015, at 2:00 PM PST.
EVALUATION CRITERIA
6- Price
- Functional and service level requirements
- Service architecture quality
- Support procedures
- Billing competence
- Vendor reputation
REQUIRED DELIVERABLES
4- Original proposal
- Two bind copies
- One CD copy
- Electronic version via email
REQUIRED ATTACHMENTS
12- Proposal Form
- Bid Bond
- Non-Collusion Affidavit
- Vendor's Certificate Regarding Workers' Compensation
- Conduct Rules for Vendors
- References
- Disbarment and Suspension Certificate
- Policy Regarding Source Code
- Addenda
- Specifications
- W-9
- Form 590
- Submit to
- Covina-Valley Unified School District, District Business Office - Purchasing Department, 519 E Badillo Street, Covina, CA 91723
- Duration
- 12 months
- Scope location
- Covina, CA
- Reported agency
- Covina-Valley Unified School District
Questions about this RFP
How do I respond to this RFP from Covina-Valley Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 28, 2015. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Covina-Valley Unified School District, District Business Office - Purchasing Department, 519 E Badillo Street, Covina, CA 91723. For questions, contact Robin Harbert.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Covina-Valley Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin Harbert at (626) 974-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original proposal, Two bind copies, One CD copy, Electronic version via email. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, functional and service level requirements, service architecture quality, support procedures, billing competence, vendor reputation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Covina-Valley Unified?
All active and historical solicitations from Covina-Valley Unified are tracked and searchable. As a school agency, Covina-Valley Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Bid Bond, Non-Collusion Affidavit, Vendor's Certificate Regarding Workers' Compensation, Conduct Rules for Vendors, References, Disbarment and Suspension Certificate, Policy Regarding S. Review the full document from Covina-Valley Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Covina, CA. Review the full solicitation for detailed scope requirements.