County of San Mateo - Mail Folder/Inserter - 2027-RFQ-00168
San Mateo CountyCounty · Redwood City, CA- Due
- Nov 10, 2026
- 12 days left
- Posted
- Oct 14, 2026
- Primary contact
- Carling Luk
- (650) 363-4345
The 30-second brief
The County of San Mateo is seeking quotes for the purchase, installation, setup and ongoing maintenance and service of a new folder/inserter machine for the mailroom to support efficient, accurate, and secure processing of outgoing mail. The proposed equipment should be suitable for high-volume government mail operations and capable of folding, inserting, and sealing a variety of standard mail pieces, including multi-page documents, return envelopes, and inserts. Quotes should include equipment, maintenance options, and any required software, licensing, or supplies. Vendors should identify equipment specifications, capacity, supported envelope and paper sizes, and compatibility with existing mailroom workflows. The submission deadline is November 10, 2026, and the selection will be based on overall value considering cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs.
Purchase, Installation, Setup and ongoing maintenance and service of a new folder/inserter machine
Cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs
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Summary
The County of San Mateo is seeking quotes for the purchase, installation, setup and ongoing maintenance and service of a new folder/inserter machine for the mailroom to support efficient, accurate, and secure processing of outgoing mail.
The proposed equipment should be suitable for high-volume government mail operations and capable of folding, inserting, and sealing a variety of standard mail pieces, including multi-page documents, return envelopes, and inserts. Quotes should include equipment, maintenance options, and any required software, licensing, or supplies. Vendors should identify equipment specifications, capacity, supported envelope and paper sizes, and compatibility with existing mailroom workflows. The submission deadline is November 10, 2026, and the selection will be based on overall value considering cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs.
EVALUATION CRITERIA
5- Cost
- Reliability
- Service support
- Operational efficiency
- Ability to meet public-sector mailing needs
REQUIRED DELIVERABLES
Purchase, Installation, Setup and ongoing maintenance and service of a new folder/inserter machine
- Submit to
- https://procurement.opengov.com/portal/smcgov/projects/315138/document?projectId=2027-RFQ-00168
- Scope location
- Redwood City, CA
- Reported agency
- County of San Mateo
Questions about this RFQ
How do I respond to this RFQ from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov/projects/315138/document?projectId=2027-RFQ-00168. For questions, contact Carling Luk.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carling Luk at (650) 363-4345. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Purchase, Installation, Setup and ongoing maintenance and service of a new folder/inserter machine. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, reliability, service support, operational efficiency, and ability to meet public-sector mailing needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.