County of Marin - Congregate Meal Production for Older Adults - RFP-HHS-2026-15 (2026)
Marin CountyCounty · San Rafael, CA- Due
- Sep 1, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 0.67 years
- Primary contact
- David Lawlor
The 30-second brief
The County of Marin Department of Health and Human Services, Division of Social Services, Aging and Adult Services is seeking proposals from qualified vendors for congregate meal production and delivery services for older adults aged 60 and older. The project involves preparing and delivering ready-to-serve meals to five congregate sites across Marin County, including San Rafael, Corte Madera, and Novato, at least five days per week. Services are funded through the Older Americans Act Title IIIC Elderly Nutrition Program and County General Funds, with an initial contract period from November 1, 2026, through June 30, 2027, with potential for a one-year renewal. Pricing has a ceiling of $10.25 per meal, covering meals and dining service products such as plates, napkins, utensils, cups, and bowls. Proposals are due by September 1, 2026, at 3:00 PM PST. A virtual pre-proposal bidders conference is scheduled for August 4, 2026, and question submissions close on August 12, 2026. Evaluation criteria include cost per meal, organizational capacity, administrative and fiscal qualifications, and a sample menu and taste test.
Ready-to-serve congregate meals, Dining service products (plates, Napkins, Utensils, Cups, Bowls)
Cost per meal, Cost of compostable or durable plates/cutlery per meal, Organizational capacity, Administrative & fiscal qualifications, Sample menu and taste test
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Summary
The County of Marin Department of Health and Human Services, Division of Social Services, Aging and Adult Services is seeking proposals from qualified vendors for congregate meal production and delivery services for older adults aged 60 and older.
The project involves preparing and delivering ready-to-serve meals to five congregate sites across Marin County, including San Rafael, Corte Madera, and Novato, at least five days per week. Services are funded through the Older Americans Act Title IIIC Elderly Nutrition Program and County General Funds, with an initial contract period from November 1, 2026, through June 30, 2027, with potential for a one-year renewal. Pricing has a ceiling of $10.25 per meal, covering meals and dining service products such as plates, napkins, utensils, cups, and bowls. Proposals are due by September 1, 2026, at 3:00 PM PST. A virtual pre-proposal bidders conference is scheduled for August 4, 2026, and question submissions close on August 12, 2026. Evaluation criteria include cost per meal, organizational capacity, administrative and fiscal qualifications, and a sample menu and taste test.
EVALUATION CRITERIA
5- Cost per meal
- Cost of compostable or durable plates/cutlery per meal
- Organizational capacity
- Administrative & fiscal qualifications
- Sample menu and taste test
REQUIRED DELIVERABLES
Ready-to-serve congregate meals, Dining service products (plates, Napkins, Utensils, Cups, Bowls)
REQUIRED ATTACHMENTS
5- Cover Page (Attachment A)
- Non-Collusion Affidavit (Attachment E)
- Signed addenda
- Insurance certificates
- References
- Submit to
- https://www.bidexpress.com/businesses/53528/home
- Duration
- 8 months
- Scope location
- Marin County, CA
- Reported agency
- County of Marin
Questions about this RFP
How do I respond to this RFP from Marin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/53528/home. For questions, contact David Lawlor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Marin County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Lawlor. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ready-to-serve congregate meals, Dining service products (plates, Napkins, Utensils, Cups, Bowls). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost per meal, Cost of compostable or durable plates/cutlery per meal, Organizational capacity, Administrative & fiscal qualifications, Sample menu and taste test" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Marin County?
All active and historical solicitations from Marin County are tracked and searchable. As a county agency, Marin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.67 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page (Attachment A), Non-Collusion Affidavit (Attachment E), signed addenda, insurance certificates, references. Review the full document from Marin County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marin County, CA. Review the full solicitation for detailed scope requirements.
