County of El Dorado Document Management Software RFP 2025-0146
county of El Dorado Housing AuthorityLocal Housing Authority · Placerville, CA- Due
- Jan 9, 2026
- Deadline passed
- Posted
- Oct 22, 2025
- Primary contact
- Matthew McKain
- (530) 621-5974
The 30-second brief
The County of El Dorado is seeking a document management software (DMS) solution to integrate with its Central Square Trakit permit system for the Planning and Building Department. Proposals are due by January 9, 2026.
Experience in providing document management system, experience with California local governments
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Summary
The County of El Dorado is seeking a document management software (DMS) solution to integrate with its Central Square Trakit permit system for the Planning and Building Department. Proposals are due by January 9, 2026.
EVALUATION CRITERIA
Experience in providing document management system, experience with California local governments
REQUIRED ATTACHMENTS
insurance requirements
- Submit to
- 330 Fair Lane, Placerville, California, 95667
- Scope location
- Placerville, CA
- Reported agency
- County of El Dorado
Questions about this RFP
How do I respond to this RFP from county of El Dorado Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 330 Fair Lane, Placerville, California, 95667. For questions, contact Matthew McKain.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including county of El Dorado Housing Authority in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew McKain at (530) 621-5974. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in providing document management system, experience with California local governments" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from county of El Dorado Housing Authority?
All active and historical solicitations from county of El Dorado Housing Authority are tracked and searchable. As a local housing authority agency, county of El Dorado Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: insurance requirements. Review the full document from county of El Dorado Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Placerville, CA. Review the full solicitation for detailed scope requirements.