Columbus Consolidated Government - Landscape Materials (Annual Contract) - RFB No. 27-0013 (2026)
City of ColumbusCity · Columbus, GA- Due
- Dec 2, 2026
- 35 days left
- Posted
- Oct 22, 2026
- Contract term
- 2 years
- Primary contact
- Chadwick Brewer
- (706) 225-4087
The 30-second brief
Provide landscape material consisting of pine straw, wheat straw and hay on an "as needed" basis to the Columbus Consolidated Government to be utilized by Park Services, Public Works and Cooperative Extension departments. The contract term is for two years with the option to renew for three additional twelve-month periods. Estimated quantities include approximately 1,000 bales of regular pine straw, 10,000 bales of long leaf pine straw, 4,000 bales of wheat straw, and 4,000 bales of hay, along with optional long needle and slash needle pine straw. Responses must be submitted via OpenBids on or before December 2, 2026, at 2:30 PM Eastern. Proof of insurance is required for bulk deliveries.
1. Regular Pine Straw – Approximately 1, 000 bales; 2. Long Leaf Pine Straw – Approximately 10, 000 bales; 3. Wheat Straw – Approximately 4, 000 bales; 4. Hay – Approximately 4, 000 bales; 5. Pine Straw Long Needle – Approximately 10, 000 bales; 6. Pine Straw Slash Needle – Approximately 10, 000 bales
Lowest responsive, responsible vendor
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Summary
Provide landscape material consisting of pine straw, wheat straw and hay on an "as needed" basis to the Columbus Consolidated Government to be utilized by Park Services, Public Works and Cooperative Extension departments.
The contract term is for two years with the option to renew for three additional twelve-month periods. Estimated quantities include approximately 1,000 bales of regular pine straw, 10,000 bales of long leaf pine straw, 4,000 bales of wheat straw, and 4,000 bales of hay, along with optional long needle and slash needle pine straw. Responses must be submitted via OpenBids on or before December 2, 2026, at 2:30 PM Eastern. Proof of insurance is required for bulk deliveries.
EVALUATION CRITERIA
Lowest responsive, responsible vendor
REQUIRED DELIVERABLES
1. Regular Pine Straw – Approximately 1, 000 bales; 2. Long Leaf Pine Straw – Approximately 10, 000 bales; 3. Wheat Straw – Approximately 4, 000 bales; 4. Hay – Approximately 4, 000 bales; 5. Pine Straw Long Needle – Approximately 10, 000 bales; 6. Pine Straw Slash Needle – Approximately 10, 000 bales
REQUIRED ATTACHMENTS
10- Bid Form (Form 1)
- Pricing Pages (Form 2)
- Communication Concerning This Solicitation (Form 3)
- Conflict of Interest Affidavit (Form 4)
- Federal Compliance (Form 5)
- Addenda Acknowledgement Page (Form 6)
- Contract Signature Page (Form 7)
- Insurance Checklist (Form 8)
- Business License
- W-9 Rev 2024
- Submit to
- https://www.columbusga.gov/finance/Bid-Opportunities.htm
- Duration
- 24 months
- Scope location
- Columbus, GA
- Reported agency
- Columbus Consolidated Government
Questions about this BID
How do I respond to this Bid from City of Columbus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.columbusga.gov/finance/Bid-Opportunities.htm. For questions, contact Chadwick Brewer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Columbus in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chadwick Brewer at (706) 225-4087. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. Regular Pine Straw – Approximately 1, 000 bales; 2. Long Leaf Pine Straw – Approximately 10, 000 bales; 3. Wheat Straw – Approximately 4, 000 bales; 4. Hay – Approximately 4, 000 bales; 5. Pine Straw Long Needle – Approximately 10, 000 bales; 6. Pine Straw Slash Needle – Approximately 10, 000 bal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible vendor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Columbus?
All active and historical solicitations from City of Columbus are tracked and searchable. As a city agency, City of Columbus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form (Form 1), Pricing Pages (Form 2), Communication Concerning This Solicitation (Form 3), Conflict of Interest Affidavit (Form 4), Federal Compliance (Form 5), Addenda Acknowledgement Page (Form. Review the full document from City of Columbus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, GA. Review the full solicitation for detailed scope requirements.