Columbus Consolidated Government HVAC Preventive Maintenance & Repair Services Bid No. 27-0003 2026
City of ColumbusCity · Columbus, GA- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Contract term
- 3 years
- Primary contact
- Chadwick Brewer
- (706) 225-4087
The 30-second brief
Columbus Consolidated Government is soliciting bids for a three-year annual contract for HVAC preventive maintenance and repair services at various city facilities. Electronic bids are due via DemandStar by August 19, 2026.
HVAC Preventive Maintenance, Repair Services, Annual Inspections, Chiller Inspections, Cooling Tower Cleaning
Inspection, testing, quality, workmanship, delivery, suitability, bid price, local preference
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Summary
Columbus Consolidated Government is soliciting bids for a three-year annual contract for HVAC preventive maintenance and repair services at various city facilities. Electronic bids are due via DemandStar by August 19, 2026.
EVALUATION CRITERIA
8- Inspection
- Testing
- Quality
- Workmanship
- Delivery
- Suitability
- Bid price
- Local preference
REQUIRED DELIVERABLES
5- HVAC Preventive Maintenance
- Repair Services
- Annual Inspections
- Chiller Inspections
- Cooling Tower Cleaning
REQUIRED ATTACHMENTS
13- Bid Form (Form 1)
- Pricing Pages (Form 2A & 2B)
- Statement of Qualifications and Work Guarantee (Form 3)
- E-Verify/GSICA Form (Form 4)
- Communication Concerning This Solicitation (Form 5)
- Conflict of Interest Affidavit (Form 6)
- Federal Compliance (Form 7)
- Addenda Acknowledgement (Form 8)
- Emergency Service Agreement
- Contract Signature Page (Form 9)
- Insurance Checklist (Form 10)
- Business License
- Form W-9
- Submit to
- DemandStar
- Scope location
- Columbus, GA
- Reported agency
- Columbus Consolidated Government
Questions about this BID
How do I respond to this Bid from City of Columbus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar. For questions, contact Chadwick Brewer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Columbus in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chadwick Brewer at (706) 225-4087. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC Preventive Maintenance, Repair Services, Annual Inspections, Chiller Inspections, Cooling Tower Cleaning. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Inspection, testing, quality, workmanship, delivery, suitability, bid price, local preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Columbus?
All active and historical solicitations from City of Columbus are tracked and searchable. As a city agency, City of Columbus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form (Form 1), Pricing Pages (Form 2A & 2B), Statement of Qualifications and Work Guarantee (Form 3), E-Verify/GSICA Form (Form 4), Communication Concerning This Solicitation (Form 5), Conflict of. Review the full document from City of Columbus for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, GA. Review the full solicitation for detailed scope requirements.