Coleman Indep School District 35 - Category 2 Network Equipment RFP 2027 - 270001489
Coleman Public SchoolsSchool · Coleman, OK- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 13, 2026
- Contract term
- 2 years
- Primary contact
- Jean Guidry
- (580) 332-1444
The 30-second brief
Coleman Indep School District 35 is requesting proposals for E-Rate Funding Year 2027-28 for Category 2 Network Equipment, including wireless access points and associated software and licenses, network switches and associated software and licenses, and uninterruptible power supplies (UPS). Offerors are required to include all necessary cabling, licenses, connectors, components, installation, configuration, travel, per diem, shipping, and applicable fees. The applicant seeks bundled warranty and manufacturer maintenance support services (MSS) for equipment listed, covering Internal Connections (IC), Basic Maintenance of Internal Connections (BMIC), and Managed Internal Broadband Services (MIBS). Proposals must be submitted online via Bonfire by December 1, 2026, at 2:00 PM Central Time, following a mandatory site visit on October 23, 2026. Bidders must possess an FCC Form 498 ID (SPIN) and FCC Registration Number, complying with E-Rate program rules.
Uninterruptible power supplies (UPS) 1500VA Battery Backup (qty 4), Wireless access points (qty 7), Network switches 48-Port Pro PoE Switch (qty 6), Network switches 24-Port Pro PoE Switch (qty 3)
Price-E-Rate eligible items (30 points), Price-Other Costs (5 points), Prior Experience (20 points), Personnel Qualifications (10 points), Responsiveness (15 points), Technical Merit (20 points)
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Summary
Coleman Indep School District 35 is requesting proposals for E-Rate Funding Year 2027-28 for Category 2 Network Equipment, including wireless access points and associated software and licenses, network switches and associated software and licenses, and uninterruptible power supplies (UPS).
Offerors are required to include all necessary cabling, licenses, connectors, components, installation, configuration, travel, per diem, shipping, and applicable fees. The applicant seeks bundled warranty and manufacturer maintenance support services (MSS) for equipment listed, covering Internal Connections (IC), Basic Maintenance of Internal Connections (BMIC), and Managed Internal Broadband Services (MIBS). Proposals must be submitted online via Bonfire by December 1, 2026, at 2:00 PM Central Time, following a mandatory site visit on October 23, 2026. Bidders must possess an FCC Form 498 ID (SPIN) and FCC Registration Number, complying with E-Rate program rules.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Uninterruptible power supplies (UPS) 1500VA Battery Backup (qty 4), Wireless access points (qty 7), Network switches 48-Port Pro PoE Switch (qty 6), Network switches 24-Port Pro PoE Switch (qty 3)
REQUIRED ATTACHMENTS
6- FCC Form 498 ID (SPIN)
- FCC registration Number (FCC RN)
- Contracts or legally binding agreement
- Attachment A - Pricing
- Attachment B - Certifications
- Experience and References
- Submit to
- https://kelloggllc.bonfirehub.com/portal
- Scope location
- Coleman, OK
- Reported agency
- Coleman Indep School District 35
Questions about this RFP
How do I respond to this RFP from Coleman Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://kelloggllc.bonfirehub.com/portal. For questions, contact Jean Guidry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Coleman Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jean Guidry at (580) 332-1444. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Uninterruptible power supplies (UPS) 1500VA Battery Backup (qty 4), Wireless access points (qty 7), Network switches 48-Port Pro PoE Switch (qty 6), Network switches 24-Port Pro PoE Switch (qty 3). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price-E-Rate eligible items (30 points), Price-Other Costs (5 points), Prior Experience (20 points), Personnel Qualifications (10 points), Responsiveness (15 points), Technical Merit (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Coleman Public Schools?
All active and historical solicitations from Coleman Public Schools are tracked and searchable. As a school agency, Coleman Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FCC Form 498 ID (SPIN), FCC registration Number (FCC RN), Contracts or legally binding agreement, Attachment A - Pricing, Attachment B - Certifications, Experience and References. Review the full document from Coleman Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Coleman, OK. Review the full solicitation for detailed scope requirements.