Cole County HVAC System Replacement RFP #2026-03
Cole CountyCounty · Jefferson City, MO- Due
- Feb 19, 2026
- Deadline passed
- Posted
- Jan 18, 2026
- Primary contact
- Lexi Buechter
- 573-634-9168
The 30-second brief
Cole County is seeking proposals for the replacement of its current heating, ventilation, and air conditioning (HVAC) system at the Sheriff Department. The project includes furnishing labor, materials, and equipment. Specifications are available at www.colecounty.org.
New HVAC system installation, maintenance schedule, and potentially ongoing maintenance.
Award will be made based on greatest value, considering suitability to purpose, quality, service, experience, price, lifecycle costs, and ability to deliver. Price alone will not determine the award.
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Summary
Cole County is seeking proposals for the replacement of its current heating, ventilation, and air conditioning (HVAC) system at the Sheriff Department. The project includes furnishing labor, materials, and equipment. Specifications are available at www.colecounty.org.
EVALUATION CRITERIA
8- Award will be made based on greatest value
- Considering suitability to purpose
- Quality
- Service
- Experience
- Price
- Lifecycle costs
- Ability to deliver
Price alone will not determine the award.
REQUIRED DELIVERABLES
3- New HVAC system installation
- Maintenance schedule
- Potentially ongoing maintenance
REQUIRED ATTACHMENTS
Bid Bond, Certified Check, Cashier's Check or Bank Money Order (5% of bid amount), Performance and Payment Bond (100% of awarded amount for projects over $25,000), Required Response Form, Manufacturer Specifications/Warranty, Experience & References, Anti-Collusion Statement, Bidder Response Form.
- Submit to
- Cole County Commission, 311 East High Street, Room 200, Jefferson City, MO 65101
- Scope location
- Cole County Sheriff Department, 350 East High Street, Jefferson City, MO 65101
- Reported agency
- Cole County Commission
Questions about this RFP
How do I respond to this RFP from Cole County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cole County Commission, 311 East High Street, Room 200, Jefferson City, MO 65101. For questions, contact Lexi Buechter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cole County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lexi Buechter at 573-634-9168. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New HVAC system installation, maintenance schedule, and potentially ongoing maintenance.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Award will be made based on greatest value, considering suitability to purpose, quality, service, experience, price, lifecycle costs, and ability to deliver. Price alone will not determine the award." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cole County?
All active and historical solicitations from Cole County are tracked and searchable. As a county agency, Cole County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Certified Check, Cashier's Check or Bank Money Order (5% of bid amount), Performance and Payment Bond (100% of awarded amount for projects over $25,000), Required Response Form, Manufacturer. Review the full document from Cole County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cole County Sheriff Department, 350 East High Street, Jefferson City, MO 65101. Review the full solicitation for detailed scope requirements.