Clay County RFP 19-26 Pavement Condition Index Rating System
Clay CountyCounty · Liberty, MO- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Contract term
- 1 year
- Primary contact
- Patrick West
- (816) 407-3637
The 30-second brief
Clay County is soliciting proposals for a Pavement Condition Index (PCI)-based pavement rating system for the evaluation, management, and reporting of roadway conditions. The system will be used for scoring pavement condition, supporting maintenance decisions, developing capital improvement plans, and communicating roadway conditions.
Complete pavement rating system (software, Data collection, Implementation, Maintenance)
Subjective based on requirements, experience, and expertise
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Summary
Clay County is soliciting proposals for a Pavement Condition Index (PCI)-based pavement rating system for the evaluation, management, and reporting of roadway conditions.
The system will be used for scoring pavement condition, supporting maintenance decisions, developing capital improvement plans, and communicating roadway conditions.
EVALUATION CRITERIA
3- Subjective based on requirements
- Experience
- Expertise
REQUIRED DELIVERABLES
Complete pavement rating system (software, Data collection, Implementation, Maintenance)
REQUIRED ATTACHMENTS
5- Exhibit A - Pricing
- Exhibit B - Experience and Expertise
- Exhibit C - Project Approach
- Exhibit D - Miscellaneous Information
- Attachment 1 - Sealed RFP Label
REQUIRED STAFFING
Personnel Classification
- Submit to
- www.PublicPurchase.com or Clay County Purchasing Department, 16 W. Franklin Street, Liberty, Missouri 64068
- Duration
- 48 months
- Scope location
- Clay County, Missouri
Questions about this RFP
How do I respond to this RFP from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.PublicPurchase.com or Clay County Purchasing Department, 16 W. Franklin Street, Liberty, Missouri 64068. For questions, contact Patrick West.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick West at (816) 407-3637. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Personnel Classification. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete pavement rating system (software, Data collection, Implementation, Maintenance). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Subjective based on requirements, experience, and expertise" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Pricing, Exhibit B - Experience and Expertise, Exhibit C - Project Approach, Exhibit D - Miscellaneous Information, Attachment 1 - Sealed RFP Label. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clay County, Missouri. Review the full solicitation for detailed scope requirements.