City School District of New Rochelle - Isaac E. Young Middle School Auditorium Sound and Projection System - 2026
New Rochelle City School DistrictSchool · New Rochelle, NY- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Meilisa Arlt
- (914) 576-4200
The 30-second brief
The City School District of New Rochelle is seeking bids for the installation, wiring, and termination of an auditorium audio-visual system at Isaac E. Young Middle School, located in New Rochelle, NY. The project includes a new wall-mounted equipment rack, 4K long-throw projector, 188-inch motorized projection screen, 32-channel digital audio mixer, wireless microphone systems, speakers, cabling, wall plates, control stations, and system programming. The contract term runs from November 5, 2026 through June 30, 2027, with up to two optional one-year renewals. Submissions are due by October 27, 2026, at 10:00 AM. A mandatory site visit is scheduled for October 20, 2026, at 11:00 AM. Prevailing wage rates and Westchester County licensing apply, and bidders must submit required certifications including W-9, Iran Divestment Act, Non-Collusive Bidding, Hold Harmless, Sexual Harassment Policy, SAM, and NYSDOL registration.
Wall-mounted equipment rack, HDMI switching and routing system, 32-channel digital audio mixer, 4K long-throw projector, 188-inch motorized projection screen, Wireless microphone systems, Lavalier and handheld microphones, Digital expander, Speakers, Cabling, Wall plates, Control stations
Lowest responsible bidder
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Summary
The City School District of New Rochelle is seeking bids for the installation, wiring, and termination of an auditorium audio-visual system at Isaac E. Young Middle School, located in New Rochelle, NY. The project includes a new wall-mounted equipment rack, 4K long-throw projector, 188-inch motorized projection screen, 32-channel digital audio mixer, wireless microphone systems, speakers, cabling, wall plates, control stations, and system programming.
The contract term runs from November 5, 2026 through June 30, 2027, with up to two optional one-year renewals. Submissions are due by October 27, 2026, at 10:00 AM. A mandatory site visit is scheduled for October 20, 2026, at 11:00 AM. Prevailing wage rates and Westchester County licensing apply, and bidders must submit required certifications including W-9, Iran Divestment Act, Non-Collusive Bidding, Hold Harmless, Sexual Harassment Policy, SAM, and NYSDOL registration.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
12- Wall-mounted equipment rack
- HDMI switching and routing system
- 32-channel digital audio mixer
- 4K long-throw projector
- 188-inch motorized projection screen
- Wireless microphone systems
- Lavalier and handheld microphones
- Digital expander
- Speakers
- Cabling
- Wall plates
- Control stations
REQUIRED ATTACHMENTS
12- Vendor Information Form
- Bid Form
- Form of Disclosure
- Non-Collusive Form
- Hold Harmless Agreement
- Iran Divestment Act of 2012 Certification Form
- Sexual Harassment Written Policy & Training Certification Form
- SAM Certification Form
- References
- NYSDOL Certification Form
- Certificate of Insurance
- Insurance letter from agent/broker/carrier
REQUIRED STAFFING
4- Submit to
- http://www.bidnetdirect.com/
- Duration
- 8 months
- Scope location
- New Rochelle, NY
- Reported agency
- City School District of New Rochelle
Questions about this BID
How do I respond to this Bid from New Rochelle City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: http://www.bidnetdirect.com/. For questions, contact Meilisa Arlt.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including New Rochelle City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Meilisa Arlt at (914) 576-4200. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager/Supervisor, AV Technician, Programmer/System Engineer, Electrician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Wall-mounted equipment rack, HDMI switching and routing system, 32-channel digital audio mixer, 4K long-throw projector, 188-inch motorized projection screen, Wireless microphone systems, Lavalier and handheld microphones, Digital expander, Speakers, Cabling, Wall plates, Control stations. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Rochelle City School District?
All active and historical solicitations from New Rochelle City School District are tracked and searchable. As a school agency, New Rochelle City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Form, Bid Form, Form of Disclosure, Non-Collusive Form, Hold Harmless Agreement, Iran Divestment Act of 2012 Certification Form, Sexual Harassment Written Policy & Training Certific. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Rochelle City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Rochelle, NY. Review the full solicitation for detailed scope requirements.