City of Wolfforth - Lease, Operation, Maintenance, and Improvement of City Baseball Complex - RFP 2027-001 (2026)
City of WolfforthCity · Wolfforth, TX- Due
- Nov 25, 2026
- 22 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Terri Robinette
- (806) 855-4120
The 30-second brief
The City of Wolfforth, Texas is soliciting proposals for the lease, operation, maintenance, programming, and improvement of the five-field Qualls Baseball Complex at Patterson Park, located at 314 US Hwy 62 Frontage Road. The successful proposer will enter into an initial five-year lease agreement with annual extension options, assuming responsibilities including field preparation, turf management, lighting, irrigation, concessions, restrooms, scheduling leagues, tournaments, camps, clinics, and practices. Proposers must submit a detailed Facility Utilization and Programming Plan, Maintenance and Facility Management Plan, and a five-year Capital Improvements Plan with guaranteed minimum annual capital investment amounts. Proposals are due by November 25, 2026, at 10:00 AM, with a mandatory pre-proposal meeting and facility tour on November 12, 2026. Evaluation criteria include the Facility Utilization and Programming Plan, Capital Improvement Plan, Guaranteed Capital Investment, and Maintenance and Facility Management Plan.
Facility Utilization and Programming Plan, Capital Improvement Plan, Guaranteed Capital Investment, Maintenance and Facility Management Plan, Any other information deemed pertinent
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Summary
The City of Wolfforth, Texas is soliciting proposals for the lease, operation, maintenance, programming, and improvement of the five-field Qualls Baseball Complex at Patterson Park, located at 314 US Hwy 62 Frontage Road.
The successful proposer will enter into an initial five-year lease agreement with annual extension options, assuming responsibilities including field preparation, turf management, lighting, irrigation, concessions, restrooms, scheduling leagues, tournaments, camps, clinics, and practices. Proposers must submit a detailed Facility Utilization and Programming Plan, Maintenance and Facility Management Plan, and a five-year Capital Improvements Plan with guaranteed minimum annual capital investment amounts. Proposals are due by November 25, 2026, at 10:00 AM, with a mandatory pre-proposal meeting and facility tour on November 12, 2026. Evaluation criteria include the Facility Utilization and Programming Plan, Capital Improvement Plan, Guaranteed Capital Investment, and Maintenance and Facility Management Plan.
EVALUATION CRITERIA
5- Facility Utilization and Programming Plan
- Capital Improvement Plan
- Guaranteed Capital Investment
- Maintenance and Facility Management Plan
- Any other information deemed pertinent
- Submit to
- [email protected]
- Scope location
- Wolfforth, Texas
Questions about this RFP
How do I respond to this RFP from City of Wolfforth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Submissions should be delivered to: [email protected]. For questions, contact Terri Robinette.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wolfforth in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Terri Robinette at (806) 855-4120. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Facility Utilization and Programming Plan, Capital Improvement Plan, Guaranteed Capital Investment, Maintenance and Facility Management Plan, Any other information deemed pertinent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wolfforth?
All active and historical solicitations from City of Wolfforth are tracked and searchable. As a city agency, City of Wolfforth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Wolfforth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wolfforth, Texas. Review the full solicitation for detailed scope requirements.