City of Windsor - Meeting Management Software - Proposal No. 120-26 (2026)
City of WindsorCity · Windsor, ON- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Primary contact
- Jennifer Musson
- (519) 255-6272
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Summary
The City of Windsor is requesting proposals for a comprehensive, proven, and fully web-based hybrid legislative meeting management solution to support City Council, Standing Committees, and Advisory Committees of Council.
The project aims to modernize, standardize, and streamline the live meeting environment while enhancing accessibility, transparency, efficiency, and public engagement opportunities. Electronic bid submissions must be received through the City's Bidding System by Monday, October 19, 2026, at 11:30:59 a.m. E.D.T. This procurement is subject to the Canadian Free Trade Agreement (CFTA).
- Submit to
- www.biddingo.com/windsor
- Scope location
- Windsor, ON
Questions about this RFP
How do I respond to this RFP from City of Windsor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. Submissions should be delivered to: www.biddingo.com/windsor. For questions, contact Jennifer Musson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Windsor in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Musson at (519) 255-6272. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Windsor?
All active and historical solicitations from City of Windsor are tracked and searchable. As a city agency, City of Windsor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Windsor for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Windsor, ON. Review the full solicitation for detailed scope requirements.