City of Wichita Employee Assistance Program Services RFP 260169 - 2026
City of WichitaCity · Wichita, KS- Due
- Aug 7, 2026
- Deadline passed
- Posted
- Jun 23, 2026
- Contract term
- 1 year
- Primary contact
- Josh Lauber
- (316) 268-4636
The 30-second brief
The City of Wichita seeks a firm to administer an Employee Assistance Program (EAP) providing confidential, employer-funded benefits for approximately 3,100 employees. Proposals are due August 7, 2026.
Electronic copy of proposal, S/EBE utilization form, S/EBE participation schedule, S/EBE letter of intent, Submittal letter
Ability to Meet Proposal Terms and Conditions (10%), Project Understanding/Presentation (30%), Technical Qualifications/Resources (20%), References/Past Performance (10%), Cost (20%), Small & Emerging Business Enterprise Program Participation (10%)
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Summary
The City of Wichita seeks a firm to administer an Employee Assistance Program (EAP) providing confidential, employer-funded benefits for approximately 3,100 employees. Proposals are due August 7, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Electronic copy of proposal
- S/EBE utilization form
- S/EBE participation schedule
- S/EBE letter of intent
- Submittal letter
REQUIRED ATTACHMENTS
Attachment A - City Contract, Attachment B - Mandatory Referral Template
- Submit to
- wichita.gov/procurementportal
- Duration
- 60 months
- Scope location
- Wichita, KS
Questions about this RFP
How do I respond to this RFP from City of Wichita?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: wichita.gov/procurementportal. For questions, contact Josh Lauber.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wichita in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh Lauber at (316) 268-4636. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic copy of proposal, S/EBE utilization form, S/EBE participation schedule, S/EBE letter of intent, Submittal letter. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to Meet Proposal Terms and Conditions (10%), Project Understanding/Presentation (30%), Technical Qualifications/Resources (20%), References/Past Performance (10%), Cost (20%), Small & Emerging..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wichita?
All active and historical solicitations from City of Wichita are tracked and searchable. As a city agency, City of Wichita regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - City Contract, Attachment B - Mandatory Referral Template. Review the full document from City of Wichita for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wichita, KS. Review the full solicitation for detailed scope requirements.