City of West Lafayette - Request for Proposals for Building Commissioning Services - 2026
City of West LafayetteCity · West Lafayette, IN- Due
- Nov 10, 2026
- 8 days left
- Posted
- Oct 21, 2026
- Primary contact
- Jenifer Van Schuyver
The 30-second brief
The City of West Lafayette Redevelopment Commission is seeking a qualified independent Commissioning Authority (CxA) to provide comprehensive building commissioning services for the West Lafayette Public Safety Center and West Lafayette Fire Station No. 3. The scope includes design and document review, commissioning planning, site observations, construction phase commissioning, Testing, Adjusting, and Balancing (TAB) review, functional performance testing, systems verification, training verification, and project closeout support. Commissioned systems cover mechanical systems, HVAC controls systems and building automation systems, chillers, boilers, air handling units (AHUs), DOAS, MAUs, VRF systems, pumps, split systems, unit heaters, exhaust fans, VAV systems, fan-powered units, kitchen hood systems, and optional emergency power distribution equipment. Proposals are due by November 10, 2026, at 8:30 am EST, with written questions due by October 30, 2026. Evaluation criteria include best value considerations, firm qualifications, relevant commissioning experience, project approach, and fee proposals.
Best value, financial resources, compliance ability, performance history, reputation, equipment capability, fee proposal
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Summary
The City of West Lafayette Redevelopment Commission is seeking a qualified independent Commissioning Authority (CxA) to provide comprehensive building commissioning services for the West Lafayette Public Safety Center and West Lafayette Fire Station No. 3.
The scope includes design and document review, commissioning planning, site observations, construction phase commissioning, Testing, Adjusting, and Balancing (TAB) review, functional performance testing, systems verification, training verification, and project closeout support. Commissioned systems cover mechanical systems, HVAC controls systems and building automation systems, chillers, boilers, air handling units (AHUs), DOAS, MAUs, VRF systems, pumps, split systems, unit heaters, exhaust fans, VAV systems, fan-powered units, kitchen hood systems, and optional emergency power distribution equipment. Proposals are due by November 10, 2026, at 8:30 am EST, with written questions due by October 30, 2026. Evaluation criteria include best value considerations, firm qualifications, relevant commissioning experience, project approach, and fee proposals.
EVALUATION CRITERIA
7- Best value
- Financial resources
- Compliance ability
- Performance history
- Reputation
- Equipment capability
- Fee proposal
REQUIRED ATTACHMENTS
3- Proposal Form
- Proposal Form signed
- Non-Collusion Affirmation
- Submit to
- West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906 or [email protected]
- Scope location
- West Lafayette, IN
Questions about this RFP
How do I respond to this RFP from City of West Lafayette?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906 or [email protected]. For questions, contact Jenifer Van Schuyver.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Lafayette in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenifer Van Schuyver. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, financial resources, compliance ability, performance history, reputation, equipment capability, fee proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Lafayette?
All active and historical solicitations from City of West Lafayette are tracked and searchable. As a city agency, City of West Lafayette regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Proposal Form signed, Non-Collusion Affirmation. Review the full document from City of West Lafayette for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Lafayette, IN. Review the full solicitation for detailed scope requirements.