City of West Hollywood - Free Theatre in the Parks (Kings Road Park) - Request for Proposals 2027
City of West HollywoodCity · West Hollywood, CA- Due
- Mar 1, 2027
- 110 days left
- Posted
- Nov 1, 2026
- Primary contact
- Joy Tribble
- (323) 848-6360
The 30-second brief
The City of West Hollywood Arts Division is seeking proposals from qualified arts organizations to present Free Theatre in the Parks in September 2027 at Kings Road Park. The project requires a minimum of six weekend performances featuring original or licensed material suitable for all audiences. The total project budget must not exceed $18,000, covering production fees, artist fees, marketing, materials, and insurance. Proposals must be submitted via the online application portal by March 1, 2027, at 5:00 PM PT. Evaluation criteria include artist qualifications and experience, aesthetics, diversity, marketing and audience outreach strategy, and proposed budget.
Minimum of six weekend performances, Final Report
Artist Qualifications and Experience, Aesthetics, Diversity, Marketing & Audience Outreach Strategy, Proposed Budget
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Summary
The City of West Hollywood Arts Division is seeking proposals from qualified arts organizations to present Free Theatre in the Parks in September 2027 at Kings Road Park.
The project requires a minimum of six weekend performances featuring original or licensed material suitable for all audiences. The total project budget must not exceed $18,000, covering production fees, artist fees, marketing, materials, and insurance. Proposals must be submitted via the online application portal by March 1, 2027, at 5:00 PM PT. Evaluation criteria include artist qualifications and experience, aesthetics, diversity, marketing and audience outreach strategy, and proposed budget.
EVALUATION CRITERIA
5- Artist Qualifications and Experience
- Aesthetics
- Diversity
- Marketing & Audience Outreach Strategy
- Proposed Budget
REQUIRED DELIVERABLES
Minimum of six weekend performances, Final Report
REQUIRED ATTACHMENTS
5- Applicant Information
- Proposed Performance Information
- Performance Samples
- Audience Outreach
- Proposal Cost
- Submit to
- https://form.jotform.com/262796760437167
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 1, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://form.jotform.com/262796760437167. For questions, contact Joy Tribble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joy Tribble at (323) 848-6360. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Minimum of six weekend performances, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Artist Qualifications and Experience, Aesthetics, Diversity, Marketing & Audience Outreach Strategy, Proposed Budget" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of March 1, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant Information, Proposed Performance Information, Performance Samples, Audience Outreach, Proposal Cost. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.