City of West Hollywood and City of Beverly Hills Transit and Paratransit Services RFP 2026
City of West HollywoodCity · West Hollywood, CA- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 1, 2026
- Contract term
- 7 years
The 30-second brief
The City of West Hollywood and the City of Beverly Hills are jointly soliciting proposals for the shared management, operation, and maintenance of transit and paratransit services. The scope includes curb-to-curb and door-to-door dial-a-ride service for seniors and persons with disabilities, fixed-route circulators (CityLine Local and Commuter), weekend/evening circulators (The PickUp), shuttle special services, and special events/charter services. The contract term is from July 1, 2026, through June 30, 2033, with three annual renewal options. The Cities are transitioning to a zero-emission fleet and require the contractor to provide leased vehicles for at least the first three years. Proposers must have at least five years of experience with a minimum fleet size of 25 vehicles. Proposals are due March 25, 2026, via the PlanetBids portal, with a question deadline of February 27, 2026.
Monthly and Annual performance data, Monthly narrative reports, Audited financial statements, Maintenance records, Daily vehicle inspection forms
Contractor history and capacity, Qualifications and experience, Familiarity with and proximity to program, Proposed program approach and schedule, Proposed technology and fleet, References, Proposed Cost
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Summary
The City of West Hollywood and the City of Beverly Hills are jointly soliciting proposals for the shared management, operation, and maintenance of transit and paratransit services.
The scope includes curb-to-curb and door-to-door dial-a-ride service for seniors and persons with disabilities, fixed-route circulators (CityLine Local and Commuter), weekend/evening circulators (The PickUp), shuttle special services, and special events/charter services. The contract term is from July 1, 2026, through June 30, 2033, with three annual renewal options. The Cities are transitioning to a zero-emission fleet and require the contractor to provide leased vehicles for at least the first three years. Proposers must have at least five years of experience with a minimum fleet size of 25 vehicles. Proposals are due March 25, 2026, via the PlanetBids portal, with a question deadline of February 27, 2026.
EVALUATION CRITERIA
7- Contractor history and capacity
- Qualifications and experience
- Familiarity with and proximity to program
- Proposed program approach and schedule
- Proposed technology and fleet
- References
- Proposed Cost
REQUIRED DELIVERABLES
5- Monthly and Annual performance data
- Monthly narrative reports
- Audited financial statements
- Maintenance records
- Daily vehicle inspection forms
REQUIRED ATTACHMENTS
8- Exhibit A: Services Summary
- Exhibit B: Vehicle Inventory
- Exhibit C: California Labor Code 1070-1074 Information
- Exhibit D: Federal Clauses and Requirements
- Exhibit E: West Hollywood Agreement Template
- Exhibit F: Beverly Hills Agreement Template
- Exhibit G: Insurance Requirements
- Exhibit H: Exceptions
REQUIRED STAFFING
9- Submit to
- PlanetBids Portal
- Duration
- 120 months
- Scope location
- West Hollywood, CA; Beverly Hills, CA
- Reported agency
- City of West Hollywood and City of Beverly Hills
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PlanetBids Portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Administrative Assistant, Driver, Shop Foreman, Dispatcher, Road Supervisor, Auto Tech B, Utility Worker, TLC Attendant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly and Annual performance data, Monthly narrative reports, Audited financial statements, Maintenance records, Daily vehicle inspection forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor history and capacity, Qualifications and experience, Familiarity with and proximity to program, Proposed program approach and schedule, Proposed technology and fleet, References, Proposed C..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Services Summary, Exhibit B: Vehicle Inventory, Exhibit C: California Labor Code 1070-1074 Information, Exhibit D: Federal Clauses and Requirements, Exhibit E: West Hollywood Agreement Temp. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA; Beverly Hills, CA. Review the full solicitation for detailed scope requirements.