City of Waycross - Water Storage Tank Inspection and Maintenance - Bid #FY27-01 (2026)
City of WaycrossCity · Waycross, GA- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Primary contact
- Mamie Jackson
- (912) 287-2957
The 30-second brief
The City of Waycross seeks qualified firms for a long-term, full-service water storage tank maintenance program for its potable water distribution system, including annual engineering inspections, interior and exterior recoating, rehabilitation, repairs, washout, disinfection, and preventive maintenance across elevated tanks ranging from 500,000 to 750,000 gallons. Services involve Tnemec epoxy and urethane coatings, steel component replacement, expansion joints, water level monitoring equipment, sway rods, manway assemblies, and management of cellular carrier equipment on city towers. Submission deadline is October 30, 2026, at 11:00 AM, with sealed paper bids mailed or hand delivered to City Hall, Attn: Purchasing, 417 Pendleton Street, Waycross, GA 31501. Mandatory pre-bid site visits and tank climbs are required. Bidders must demonstrate a minimum of 40 total maintenance systems under contract with at least 20 in Georgia, N.A.C.E. certifications, A- or better AM Best insurance rating, and $2,000,000 minimum pollution liability insurance.
Annual engineering inspections (interior/exterior), Preventive maintenance and coatings, Repairs and touch-ups, Emergency service availability, Washout/disinfection inspections, Use of Tnemec Series Epoxy (prime) and Tnemec Series Urethane (finish), Written inspection reports within 30 days, Management of cellular carrier equipment on City towers
Technical Experience and Qualifications 20, Project Approach and Methodology 20, Staffing and Organizational Capacity 15, Past Performance and Cancellations 15, Regulatory Compliance and Insurance 10, Financial Stability 10, Contract Requirements 10
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Summary
The City of Waycross seeks qualified firms for a long-term, full-service water storage tank maintenance program for its potable water distribution system, including annual engineering inspections, interior and exterior recoating, rehabilitation, repairs, washout, disinfection, and preventive maintenance across elevated tanks ranging from 500,000 to 750,000 gallons.
Services involve Tnemec epoxy and urethane coatings, steel component replacement, expansion joints, water level monitoring equipment, sway rods, manway assemblies, and management of cellular carrier equipment on city towers. Submission deadline is October 30, 2026, at 11:00 AM, with sealed paper bids mailed or hand delivered to City Hall, Attn: Purchasing, 417 Pendleton Street, Waycross, GA 31501. Mandatory pre-bid site visits and tank climbs are required. Bidders must demonstrate a minimum of 40 total maintenance systems under contract with at least 20 in Georgia, N.A.C.E. certifications, A- or better AM Best insurance rating, and $2,000,000 minimum pollution liability insurance.
EVALUATION CRITERIA
7- Technical Experience and Qualifications 20
- Project Approach and Methodology 20
- Staffing and Organizational Capacity 15
- Past Performance and Cancellations 15
- Regulatory Compliance and Insurance 10
- Financial Stability 10
- Contract Requirements 10
REQUIRED DELIVERABLES
Annual engineering inspections (interior/exterior), Preventive maintenance and coatings, Repairs and touch-ups, Emergency service availability, Washout/disinfection inspections, Use of Tnemec Series Epoxy (prime) and Tnemec Series Urethane (finish), Written inspection reports within 30 days, Management of cellular carrier equipment on City towers
REQUIRED ATTACHMENTS
Certificate of Insurance, Pollution Liability Insurance certificate ($2,000,000 minimum), Formal Safety Program, Proof of State of Registration and Georgia contractor's license, List of maintenance agreement cancellations in Georgia during past 10 years, Listing of litigations within last 10 years, Sample contract, Signed addenda
- Submit to
- City of Waycross, Attn: Purchasing, 417 Pendleton Street, Waycross, GA 31501
- Scope location
- Waycross, GA
Questions about this RFQ
How do I respond to this RFQ from City of Waycross?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Waycross, Attn: Purchasing, 417 Pendleton Street, Waycross, GA 31501. For questions, contact Mamie Jackson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Waycross in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mamie Jackson at (912) 287-2957. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual engineering inspections (interior/exterior), Preventive maintenance and coatings, Repairs and touch-ups, Emergency service availability, Washout/disinfection inspections, Use of Tnemec Series Epoxy (prime) and Tnemec Series Urethane (finish), Written inspection reports within 30 days, Managem. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Experience and Qualifications 20, Project Approach and Methodology 20, Staffing and Organizational Capacity 15, Past Performance and Cancellations 15, Regulatory Compliance and Insurance 10,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waycross?
All active and historical solicitations from City of Waycross are tracked and searchable. As a city agency, City of Waycross regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Pollution Liability Insurance certificate ($2,000,000 minimum), Formal Safety Program, Proof of State of Registration and Georgia contractor's license, List of maintenance ag. Review the full document from City of Waycross for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waycross, GA. Review the full solicitation for detailed scope requirements.